Administrative Coordinator - Logistics & Publications Support

Overview

JOIN OUR ESTEEMED ASSOCIATION MANAGEMENT COMPANY IN SCHAUMBURG, ILLINOIS! Since 1988, WJ Weiser has been recognized as the gold standard in association management with a reputation for unparalleled service. Weiser boasts a client retention rate that is among the highest in the nation and continues to add to our prestigious client base solely through client satisfaction referrals.

We are hiring for a key position on our Operations Team - the Administrative Coordinator for Logistics and Publications Support will play an important role in the delivery of materials for our association partners. This is a role well-suited for someone who has administrative skills and a willingness to be a great team player for the office team that supports our clients.

This role is an in-office role and the job duties do not allow for remote work.

Main responsibilities of this position include but are not limited to the following:

• Managing print jobs on various machines (copier, booklet maker, envelope printer)
• Packing meeting supplies, inventory and reporting
• Pulling meeting material from IMIS
• Schedule meeting boxes pickup
• Inventory and ordering supplies
• Filing accounting and bank statements
• Metering mail for dues and other outgoing mailings
• Bulk mail drop off to post office and billing
• Cover for reception, office support where needed
• Support for Dues processing, registration processing and maintenance
• Organize and purge client shelves/general maintenance of back room
• Other administrative and support duties as assigned

• Strong service orientation with highly developed interpersonal skills. Affinity for networking, and demonstrate high level of confidence
• Ability to operate machinery and troubleshooting as necessary
• Ability to work well independently; self-starter
• Clear and concise communications; strong verbal and writing skills
• Detail-oriented and conscientious of timelines and deadlines
• Ability to assess and articulate ways to improve processes and programs
• Ability to complete multiple tasks within set deadlines, accurately and on time
• Ability to remain flexible and work well with others in a fast-paced, dynamic environment
• Ability to lift and transport heavy materials (up to 50 lbs)
• Problem-solving abilities to support staff and clients

QUALIFICATIONS

• Previous general office administration experience
• Computer skills including Microsoft Office (Outlook and Excel, PowerPoint, etc.)
• Willingness to learn new tasks/duties; finding creative solutions and utilizing available resources to learn new tasks effectively

Naylor Association Solutions is an equal opportunity employer and is committed to hiring a diverse workforce.