Program Coordinator

Location:
Must be based in the Chicago, IL or Los Angeles, CA metro areas. Remote work from home or co-working with weekly in-person events and meetings in Chicago. Occasional (approx. 6-8x/year) travel outside of Chicago.

Posted:
January 29, 2026

How to Apply - No Exceptions

You must apply following these specific directions. Please read them carefully. Candidates who only apply on Linked In will not be considered. Please send the following in PDF format via email to careers, with a subject line that reads (exactly as written):
Program Coordinator – Application
. We request your resume and a cover letter answering the following questions as an attachment to the email (cover letter in no more than one page, 11 point font):

• What excites you about this role and Pickles Group’s mission? If you have a personal connection to the work that you’re comfortable sharing, we’d love to hear more.
• How do you stay organized while managing multiple projects and high-priority responsibilities? Share a specific example to help us understand how you set yourself up for success.
• How might you leverage your role to improve support for families who come from different backgrounds, communities, or are experiencing different challenges? Feel free to share an example of a time you’ve done this in the past that you’re proud of if you have one.

Who We Are

Pickles Group is a growing national 501(c)3 nonprofit organization founded in 2021. Our mission is to provide free peer-to-peer support and resources to kids facing a parent or caregiver’s cancer. We’ve doubled our impact every year since we launched, supporting 4,916 families and distributing 66,250 Family Cancer Support Kits across all 50 states and 13 countries to date.

Our team is caring, collaborative, and focused on making a big impact. We support each other and believe that the culture we’re building within our organization is as important as the work we do. We believe that every family navigating a parent or caregiver’s cancer deserves access to support and resources that help them heal and thrive.

You can learn more about what that commitment means here .

We are hiring our first-ever Program Coordinator to ensure our programs run smoothly, consistently, and with care. This role exists so families, volunteers, and partners can focus on connection and support, while operations, logistics, and systems are handled effectively and reliably behind the scenes. The position is ideal for someone who enjoys building order out of complexity, creating systems others can rely on, and taking pride in strong operational execution.

• Coordinate logistics for virtual and in-person programs, webinars, and resources (calendars, scheduling, Zoom links, communications)
• Coordinate with external vendors, partners, and facilities for programs and events
• Manage program materials, inventory, and shipping
• Build and maintain checklists, timelines, and repeatable processes
• Anticipate needs and resolve issues proactively
• Distribute and organize evaluations and feedback
• Support planning and execution of signature programs and events
• Coordinate registrations, materials, and run-of-show logistics for in-person and virtual programs

• Maintain accurate enrollment, attendance, and participation data via  , Google forms, and other digital tools as we grow
• Track workflows and deadlines using  and related tools
• Flag data inconsistencies and system gaps

• Serve as a welcoming point of contact for families
• Support intake, enrollment, and ongoing participation logistics
• Assist with volunteer scheduling, onboarding logistics, and training materials
• Escalate sensitive situations when appropriate

• Programs run smoothly with minimal last-minute issues
• Families and volunteers receive timely, supportive, welcoming communication
• Program data is accurate and actionable
• Systems and processes are refined and improved to help us scale and grow
• Teammates can focus on strategy and relationships because operations are handled reliably

Be a team player:
We are a small team that is continually…