Executive Assistant

A leading technology company in Chicago, IL is on the hunt for a highly motivated Executive Assistant, offering a competitive salary of $90,000–$120,000 annually. This pivotal role provides top-tier support to a C-suite executive, ensuring smooth daily operations, managing complex schedules and communications, and driving efficiency across high-impact leadership initiatives. The ideal candidate brings proven experience supporting senior executives in fast-paced environments and combines exceptional discretion, organization, and proactive problem-solving.

This role comes with a comprehensive benefits package, including medical, dental, vision, 401(k), fitness center discounts, and generous PTO—making it a truly rewarding opportunity.

• Collaborate closely with executive leadership to prioritize initiatives, streamline operations, and ensure critical objectives stay on track.
• Lead calendar management and meeting coordination across departments and time zones, skillfully navigating competing priorities.
• Plan and execute detailed domestic and international travel, including itineraries, logistics, and expense reconciliation.
• Develop impactful presentations, briefing materials, and communications for both internal and external audiences.
• Organize executive meetings, leadership offsites, and company events, capturing outcomes and ensuring follow-through on key initiatives.
• Serve as a trusted liaison between the executive, internal teams, board members, and external partners.
• Safeguard sensitive company, personnel, and strategic information with the utmost confidentiality.
• Manage departmental expenses, vendor payments, and purchasing records with precision and accountability.
• Continuously enhance administrative processes to boost efficiency while contributing to cross-functional projects and strategic initiatives.

• Bachelor’s degree with at least 5 years of experience supporting executive-level leadership, including C-suite, or 9+ years of progressive executive administrative experience without a degree.
• Experience in a large-scale, fast-paced, or global organization is highly preferred.
• Exceptional written and verbal communication skills, with the ability to engage professionally at all levels.
• Strong proficiency with Microsoft Office applications and virtual collaboration tools.
• Proven ability to handle sensitive or confidential matters with discretion and sound judgment.
• Outstanding organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Independent problem solver who anticipates needs and takes initiative.
• Executive presence, high emotional intelligence, and strong relationship-building skills.
• Comfortable and productive in hybrid or remote work environments.
• Adaptable and composed under pressure in fast-moving, high-visibility situations.
• Skilled in leveraging automation or AI tools to streamline processes and optimize administrative efficiency.