Finance & Operations Coordinator
Atlanta, Fulton County, Georgia, 30383, USA
Listed on 2026-02-23
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration -
Finance & Banking
Office Administrator/ Coordinator, Accounts Receivable/ Collections, Business Administration
Finance & Operations Coordinator
To Apply Now - email your resume to job-knemkq7d-1kdm
Who:A national marketing and media agency is seeking a detail‑oriented Finance & Operations Coordinator to support client billing and media budget management.
What:Manage scopes of work, monitor media spend, reconcile budgets, prepare invoices, and support operational reporting across account teams.
When:This is a full‑time position with immediate start availability.
Where:Remote within Eastern or Central Time Zones, including New York, Washington, Pittsburgh, Atlanta, Chicago, Dallas, and Austin.
Why:To drive operational excellence, financial accuracy, and accountability across media campaigns and client engagements.
Office Environment:Collaborative, fast‑paced agency environment supporting cross‑functional digital and media teams.
Salary:Commensurate with experience.
Job Description:The Finance & Operations Coordinator supports client billing, media spend tracking, scope management, and budget reconciliation while ensuring accurate documentation, reporting, and operational accountability across campaigns.
Key Responsibilities:- Coordinate with vendors and internal finance for billing, backup documentation, and payment processing.
- Develop and manage client budget trackers and internal revenue reporting tools.
- Organize scopes of work and initiate internal work orders.
- Prepare monthly client invoices, activity reports, and budget reconciliations.
- Review WIP reports, adjust timesheets, and manage billable and non‑billable time tracking.
- Monitor media spend to ensure alignment with invoices and approved budgets.
- Maintain project lists, draft meeting notes, and update growth pipeline trackers.
- Partner with account teams to manage billable hours and scope accountability.
- Excellent written and verbal communication skills with strong attention to detail.
- Advanced Excel skills; proficiency in Word and working knowledge of Adobe.
- Experience with financial or operational systems; media or agency tools preferred.
- Strong organizational and multitasking abilities with deadline‑driven focus.
- Ability to improve processes and contribute to a collaborative team environment.
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