Client Coordinator and Administrative Assistant

Stage Interiors is a residential interior design studio seeking a reliable and detail-oriented Part-Time Client Coordinator and Administrative Assistant to support our team with client communication and general administrative tasks. This is a remote position with flexible hours and opportunity for additional hours and growth over time. We are a creative and collaborative team looking for someone who is organized, communicative, and excited to support a growing design studio.

• $25 per hour
• Approximately 10 hours per week to start
• Fully remote
• Flexible schedule, but must check communications daily (Monday through Friday preferred)
• Opportunity for additional hours and expanded responsibilities over time

This is a great opportunity for someone looking for flexible, remote work with a creative and collaborative studio.

This is a remote role. Candidates based in the Chicagoland area are preferred, particularly those familiar with the North Shore and surrounding suburbs, as we serve clients throughout the Chicagoland region.

• Serve as the first point of contact for new client inquiries via email and phone (Google Voice)
• Respond to prospective clients in a timely and professional manner
• Schedule and conduct 15-minute discovery calls with new clients
• Collect and record client information using Google Sheets and internal templates
• Schedule consultations between clients and designers
• Maintain organized records and communication using Google Workspace (Gmail, Drive, Sheets, Slides)
• Coordinate and occasionally join Zoom meetings as needed for scheduling and administrative support
• Assist with general administrative and coordination tasks as needed

• Strong attention to detail and accuracy
• Professional and friendly communication skills
• Comfortable speaking on the phone with clients
• Organized, reliable, and responsive
• Able to check and respond to communications daily
• Familiarity with Google Workspace (Gmail, Google Drive, Google Sheets) preferred
• Prior administrative, coordination, or customer service experience is a plus
• Access to a computer, reliable internet, and ability to use tools like Google Workspace, Zoom, and Google Voice

• Familiarity with Instagram or social media platforms
• Experience assisting with social media posting or coordination
• Interest in interior design, marketing, or creative industries

There may be opportunities for additional hours supporting social media and other administrative tasks for the right candidate.

You are organized, detail-oriented, and comfortable working in a fast-paced, modern environment. You communicate clearly and professionally, are comfortable with technology, and enjoy being part of a collaborative and growing team. You take initiative, learn quickly, and help create a smooth and positive experience for our clients.

Please email your resume and a brief introduction. You are also encouraged to include a short 1–2 minute video introducing yourself. This does not need to be formal. We’d simply love to get a sense of your personality, as this role involves communicating directly with clients.

Upload your video to Loom, Google Drive, or You Tube (unlisted), and include the link in your application.