Front Desk Administrative Assistant

Front Desk Administrative Assistant

Position in Support Services, Chicago office.

• Front desk reception (answering phones, greeting visitors, handling mail and deliveries)
• Completing administrative processes (email correspondence, creating spreadsheets for tracking and allocations)
• Catering coordination and facilities management assistance
• Scheduling meetings, preparing meeting rooms, and event set-up
• Concierge for meeting rooms and managing meeting room bookings
• Supporting meetings with stakeholders from other offices
• Ordering, maintaining, and stocking office and kitchen supplies
• Hours:
  
  8:00 am – 5:00 pm, Monday‑Friday (in‑person)

• High school diploma required; post‑secondary education or Associate’s/Bachelor’s degree preferred;
• 1‑3 years of relevant work experience as an Administrative/Executive Assistant, preferably in a professional services environment;
• Computer fluency with MS Office (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable;
• Strong oral and written communication skills;
• Professional appearance and demeanor with ability to exercise good judgment and discretion;
• Attention to detail, dependability, punctuality;
• Proactive self‑starter with ability to manage a wide variety of tasks and meet deadlines;
• Experience working both independently and with a team in a demanding environment;
• Sense of humor is appreciated.
• Fluency in English;
• Client‑first mentality;
• Intense work ethic;
• Collaborative spirit and problem‑solving approach

• Cross‑functional skills development & custom learning pathways;
• Milestone training programs aligned to career progression opportunities;
• Internal mobility paths that empower growth via s‑curves, individual contribution and role expansions

We offer a comprehensive total rewards package that supports your health and well‑being, financial future, time away, and professional development. With robust skills‑building programs, multiple career progression paths, internal mobility, and a deeply collaborative culture, you’ll have the opportunity to do meaningful work, expand your capabilities, and thrive as part of a global community.

We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on‑site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face‑to‑face connections.

Travel is a requirement at ZS for client‑facing ZSers; business needs of your project and client are the priority. While some projects may be local, all client‑facing ZSers should be prepared to travel as needed. Travel provides opportunities to strengthen client relationships, gain diverse experiences, and enhance professional growth by working in different environments and cultures.

ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.

NO AGENCY CALLS, PLEASE.