Corporate Office Manager

Job Details

Job Location:

Maple Hospitality Group - CHICAGO, IL 60654

Position Type:
Full Time Salary Range: $ - $ Salary

The Corporate Office Manager leads the Careers team and serves as a key administrative and operational partner for Maple Hospitality Group’s corporate office, inclusive of the Careers, HR Management, Project Management and General Oversight of those who report into the office. This position reports to the Executive Director, with dotted lines to the CFO and Project Director.

This position is responsible for maintaining an organized, professional corporate office while creating a world-class onboarding, welcome, and training experience. The ideal candidate has upscale restaurant leadership experience, strong organizational skills, and the ability to oversee multiple priorities in a fast-paced hospitality environment.

• Lead the Careers team, including recruiting administration, candidate communication, interview coordination, and hiring workflows.
• Establish clear expectations, priorities, coverage, and accountability for the Careers function.
• Oversee and coordinate new manager onboarding, including welcome plans, orientation, introductions, system access, training assignments, travel, and required documentation.
• Partner with Learning and Development, Operations, Culinary, Human Resources, and restaurant leadership to deliver a consistent, high-quality employment experience for those in the office and in the field.

• Function as the GM of the corporate office and maintain an organized, attractive, and guest-ready environment.
• Manage office supplies, equipment, maintenance, vendors, mail, packages, and deliveries.
• Maintain corporate records, forms, templates, directories, and organizational charts.
• Coordinate office coverage, time-off calendars, and work-from-home requests, subject to leadership approval.
• Ensure organization and cleanliness of the office including but not limited to personally supporting housekeeping responsibilities and engaging the appropriate team members or a third party in supporting proper cleanliness and maintenance.

• Serve as an Executive Assistant to the Partners which at times includes supporting or handling personal errands.
• Coordinate calendars, meetings, travel, materials, reports, and presentations.
• Track action items, deadlines, and partner-requested deliverables.
• Support leadership meetings, company events, restaurant openings, task-force travel, and special projects.
• Escalate missed deadlines, coverage concerns, and unresolved matters as appropriate.

• Coordinate workflows among the Careers, Operations, and field leadership.
• Monitor shared inboxes, documentation, deadlines, and administrative follow-through.
  
  Route employee and leadership requests to the appropriate resource while maintaining appropriate confidentiality and separation of responsibilities.
• Maintain licenses, permits, inspection records, and compliance documentation.

• Coordinate approved employee system access and account setup.
• Assist with basic system and user-access matters.
• Run and distribute reports, rosters, and organizational information.
• Support company wide communications and the implementation of new systems and processes.
• Perform additional responsibilities as business needs evolve.

• Three or more years of leadership experience in upscale hospitality, restaurant operations, office management, or a related function.
• Restaurant management experience is strongly preferred.
• Strong leadership, organizational, communication, and project-management skills.
• A genuine passion for hospitality and creating an exceptional…