Administrative Assistant

Location: Arlington Heights, IL

Hybrid Remote Work Flexibility: 3–4 days in-office per week

Affinity Group is seeking a dynamic, self‑motivated Sales Support Specialist to join our Illinois Team. Reporting to the Sales Planning and Marketing Manager, this role plays a key part in supporting regional sales and marketing initiatives while helping ensure the day‑to‑day operations of our Arlington Heights office run smoothly. The Sales Support Specialist is responsible for providing administrative, operational, and event support to the sales organization.

This role helps streamline processes, coordinate meetings and events, manage office operations, and support sales teams with the tools and resources needed to drive business growth.

We're seeking a highly organized, detail‑oriented, proactive, and creative individual who thrives in a fast‑paced environment. This person enjoys supporting sales teams, coordinating projects, and creating polished presentations and marketing materials while helping maintain an organized, welcoming office environment. A background in sales support, marketing, office administration, or project coordination is preferred.

Your Bridge to Success | Why Our People Love Affinity Group. Affinity Group is one of the fastest‑growing food sales and marketing agencies in North America. We represent some of the most recognized food brands in the industry and partner with distributors and operators to help grow their business. Supported by our corporate sales support team, you'll play an important role in helping our Midwest region deliver exceptional service to both our clients and sales teams.

Sales Support
:
The Sales Support Specialist provides administrative and operational support to the sales organization by coordinating meetings, managing calendars and office logistics, preparing business materials, and ensuring smooth execution of trainings, customer presentations, and special events.

Sales Meetings & Events
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You'll prepare presentation materials, maintain the Sales Meeting Calendar, coordinate meeting logistics, and provide support for regional meetings, food shows, and special events.

Office Operations
:
You'll help keep the Arlington Heights office running smoothly by greeting visitors, managing conference room schedules, ordering office supplies, coordinating lunches and office events, and supporting a positive employee experience.

Administrative Support
:
You'll provide administrative support to the Sales Planning and Marketing Manager while assisting the Client Management team and partnering with departments across the Midwest region on special projects and operational initiatives.

Cross‑Team Collaboration
:
You'll partner with Sales, Marketing, Client Management, and Corporate teams to support regional initiatives, maintain SharePoint resources, and help ensure projects are completed efficiently.

• Prior experience in sales support, marketing, office administration, or project coordination.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office skills, particularly PowerPoint, Outlook, Word, and Excel.
• Experience with Canva, SharePoint, and Microsoft 365 applications preferred.
• A proactive, customer‑focused attitude with strong attention to detail.
• The ability to manage multiple priorities and work collaboratively across teams.

• Full‑time, hourly position with a Monday through Friday schedule.
• Hybrid work environment with 3–4 days per week in the Arlington Heights office.
• A collaborative role supporting Sales Planning & Marketing, Client Management, and regional sales teams.
• Opportuni…