Office Institutional Advancement Office Manager

Job Details

Job Location:

Atlanta, GA 30327

Position Type:
Full-Time Staff

Education Level: Bachelor's Degree (4 year degree)

Travel Percentage:
Negligible

Job Shift: Day

Job Category:
Business Development

The Office for Institutional Advancement (OIA) Office Manager is integral to the success of Westminster’s advancement program, supporting the department’s general operations and the OIA Leadership Team's needs. The individual must enjoy working in a mission-driven, results-driven, relationship-focused, and community-oriented environment. The Office Manager will have the opportunity to work both independently and collaboratively on a variety of projects within the OIA and must be able to handle a wide range of activities with optimism, discretion, and the highest level of professionalism.

Supervisor:
Associate Vice President for Strategic Communications and Events

Supervisory Responsibilities:

None

Position Status:
Salaried, non-exempt, full-time, regular, 12-month

Hours of Work:
Monday through Friday, with core hours from 8:00 a.m. to 4:30 p.m. Occasional evening and weekend work may be required as job duties necessitate. This position is not eligible for the Remote Work Arrangement.

• Embraces the mission and strategic priorities of The Westminster Schools
• Upholds and models the core values and operating principles of Westminster’s OIA (Courage, Curiosity, Gratitude, Impact, and Ownership).
• Respect a work environment that values and champions diversity, equity, inclusion, and belonging for all.
• Bachelor’s degree required
• Employs a donor-centric and relationship-focused mindset that informs responsibilities and activities.
• Ability to work with and command the respect of the School’s administrative team, faculty, volunteer leadership, and other high-level executives.
• Technical literacy and comfort in manipulating and analyzing complex data.
• Strong communication skills and ability to work effectively in a dynamic environment.
• Well-developed critical and problem-solving skills.
• Strong and positive interpersonal skills, including tact, diplomacy, confidentiality, and judgment.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly and with excellent attention to detail.
• Highly resourceful team player with a positive attitude, proactive approach, creative spirit, and the ability to be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response.
• High degree of competency with Microsoft Office and Google Suite software, CRM databases (preferably Raiser’s Edge), and proficiency with project management software (preferably ASANA)
• Knowledge and experience with a Mac environment preferred
• Growth mindset with active engagement in individual and departmental professional development and best practices.
• Commitment to continually advancing the position's impact on both the OIA and the Westminster community.

• Serves as the primary point of contact for the OIA, greeting and supporting visitors, and directing them accordingly.
• Provides a full range of administrative and strategic support to the Associate Vice President of Strategic Communications and Events.
• Manages the AVP of Strategic Communication and Events calendar and schedule to reflect the highest priorities. Ensures the AVP is fully briefed and prepared with the appropriate materials for daily meetings.
• Works closely and effectively with the AVP of Strategic Communication and Events to keep them well informed about upcoming commitments and responsibilities, following up as appropriate.
• Works closely…