Administrative & Communications Associate - Part Time

Organizational Overview

Chicago African Americans in Philanthropy (CAAIP) is a membership-based organization committed to increasing leadership, influence, and equitable investment in Black communities across Chicago. Through convenings, programs, communications, and capacity-building initiatives, CAAIP serves as a bridge between philanthropy and community, fostering relationships that advance equity and systems change.

Position Summary

The Part-Time Administrative & Communications Associate provides support across administrative operations, communications, and program execution. This role ensures smooth coordination of meetings, events, and communications while supporting CAAIP’s digital presence and member engagement efforts.

This position is ideal for a self-motivated, highly organized, detail-oriented individual who enjoys supporting mission-driven work and contributing to a small, but mighty, collaborative team comprised of the ED and the advisory committee

Core Responsibilities

• Provide administrative assistance to the Executive Director, including support for scheduling meetings, event coordination, task coordination, and document management.
• Take accurate notes during meetings and prepare concise summaries or follow-up materials as needed.
• Maintain internal calendars for programs, meetings, deadlines, and communications.
• Support basic data entry and recordkeeping related to membership, events, and outreach.

• Support development and maintenance of a monthly newsletter and communications calendar.
• Draft, format, and schedule newsletters and email communications.
• Assist with website updates and basic maintenance, including posting events, announcements, and program updates.
• Draft and schedule social media posts to promote programs, events, and organizational milestones.

• Provide logistical and administrative support for all CAAIP programs and events, including member meetings, breakfast meetups, orientations, and special convenings.
• Assist with RSVP tracking, materials preparation, and event coordination.
• Support post-event follow-up including thank-you emails, attendance tracking, and documentation.

Qualifications

• 1–2 years of experience in administrative support, communications, nonprofit operations, or a related field (internships and contract roles included).
• Strong organizational and time-management skills with attention to detail.
• Clear, professional written communication skills.
• Comfort using digital tools such as Google Workspace, email marketing platforms, and social media.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Interest in philanthropy, nonprofit work, and racial equity strongly preferred.

• Experience with Mailchimp, Canva, Word Press (or similar content management systems).
• Familiarity with membership-based or nonprofit organizations.
• Chicago-based with interest in the local philanthropic or nonprofit ecosystem.

• Flexible schedule averaging approximately 10 hours per week.
• Primarily remote work, with occasional in-person support for events or meetings in Chicago.
• Some evening availability may be required for special events.

Authorization:
Must be a U.S. Citizen or U.S. Resident with Authorization to Work

Chicago African Americans in Philanthropy is an Equal Opportunity Employer