Executive Assistant to CEO; Remote Work from South Ukraine and Romania) South Ukraine, Romania

Full-time Come Grow With Us

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Astria Learning is a global e-learning company on a mission to make quality education accessible everywhere. We partner with educational institutions and governments to build innovative, technology-driven learning environments that reach learners worldwide. As we continue to grow, we are looking for a skilled and proactive Executive Assistant to support our CEO and help keep the organisation running at its best.

Executive and administrative support

• Manage the CEO's calendar, schedule meetings, and send timely reminders to keep priorities on track.
• Coordinate international and regional travel, including visa applications, flight bookings, and detailed itineraries.
• Prepare, review, and process financial documents such as expense reports and invoices.
• Draft agendas, record meeting minutes, and follow up on action items to ensure commitments are met.
• Organise and prioritise the CEO's daily, weekly, and monthly tasks in alignment with strategic objectives.
• Develop a thorough understanding of company operations and goals in order to anticipate the CEO's needs proactively.

Communication and coordination

• Act as the primary liaison between the CEO and internal teams as well as external stakeholders.
• Draft, proofread, and manage correspondence, reports, presentations, and other key documents.
• Maintain consistent follow-ups on outstanding tasks to keep projects aligned with organisational goals.

Project and event management

• Support the planning and execution of regional initiatives, events, training sessions, and team activities.
• Monitor project timelines, track deliverables, and prepare progress reports for the CEO.

Information and document management

• Maintain and organise confidential documents, contracts, and files with accuracy and discretion.
• Conduct research and compile data to support reports, proposals, and presentations.
• Ensure record-keeping systems allow quick and reliable access to key information.

Operational support

• Anticipate challenges and offer proactive solutions to support smooth day-to-day operations.
• Collaborate with cross-functional teams to address operational issues and improve efficiency.
• Handle ad hoc requests and any other tasks assigned by the CEO.

• A bachelor's degree in business administration or a related field (preferred).
• 3 or more years of experience in an Executive Assistant or similar role supporting senior leadership.
• Proven ability to manage complex, multi-destination travel arrangements.
• Exceptional organisational skills and the ability to juggle multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills with a sharp eye for detail.
• Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
• Comfortable working with AI-powered tools to improve efficiency and output quality.
• High degree of discretion, integrity, and professionalism when handling sensitive information.
• Willingness and ability to travel as required.
• A proactive, solutions-oriented mindset with the confidence to suggest improvements and contribute new ideas.

• Familiarity with e-learning, ed-tech, or technology-driven industries.
• Experience supporting executives in a global or multi-regional organisation.
• Exposure to project management tools and methodologies.