Executive Assistant

Smart Tech Contracting delivers turnkey BAS & EPMS solutions for mission-critical colocation and hyperscale data centers operating at national program scale. As a Master Systems Integrator (MSI), we unify controls construction (DDC, PLC, SCADA) with software engineering, optimized graphics / UI standards, and program-level governance.

Complex integrations are delivered cleanly, consistently, and fast. Our teams thrive in high-stakes environments where quality control and uptime matters, schedules are compressed, and coordination is everything.

Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority.

Executive Assistant

Remote - work virtually from anywhere in the United States (
Ability to work MT / CT business hours )

The Executive Assistant is a trusted partner to the President and a key coordination resource for Smart Tech Contracting's Executive Leadership Team and Business Development team. The role protects executive capacity, improves the flow of information, and helps convert leadership priorities into organized, timely action. This individual manages complex scheduling and travel, prepares leadership meetings and events, develops polished presentations and business materials, performs document quality reviews, and provides light marketing and communications coordination.

Success requires exceptional judgment, discretion, follow-through, and visual communication skills. The Executive Assistant must be comfortable working independently in a remote environment, supporting multiple senior stakeholders, and using AI and digital tools responsibly to improve efficiency without compromising confidentiality, accuracy, or professional standards.

• Manage the President's calendar, meeting cadence, appointments, and competing priorities; resolve conflicts and ensure appropriate preparation time
• Serve as a trusted point of coordination between the President, Executive Leadership Team, Board and ownership contacts, clients, partners, and internal teams
• Anticipate needs, identify gaps, and follow through on commitments, decisions, and action items with appropriate discretion and urgency
• Draft and organize executive correspondence, agendas, briefing materials, meeting notes, and follow-up communications
• Handle sensitive business, personnel, financial, client, and strategic information with the highest level of confidentiality and judgment

• Coordinate leadership meetings, client meetings, conferences, company events, and planning sessions, including logistics, schedules, invitations, materials, venues, and virtual meeting support
• Plan efficient domestic travel and occasional complex itineraries, including air, hotel, ground transportation, reservations, schedule changes, and contingency planning
• Prepare clear itineraries and briefing packages that consolidate objectives, contacts, locations, timing, and required materials
• Support expense documentation and reconciliation in accordance with company policy

• Create and refine executive-level presentations, dashboards, reports, organizational communications, and meeting materials with strong graphical clarity and consistent branding
• Provide light marketing coordination for conferences, speaking engagements, client events, social posts, collateral, and other visibility initiatives in partnership with leadership and internal resources
• Coordinate content, deadlines, approvals, vendors, and event-related deliverables; maintain organized libraries of current presentation and marketing materials
• Translate complex or technical information into concise, audience-appropriate executive communications

• Support the Business Development team with meeting coordination, client research, conference planning, presentation materials, pursuit tracking, and follow-up actions
• Assist the Executive Leadership Team with recurring operating rhythms, leadership offsites, strategic initiatives, and cross-functional deliverables
• Maintain selected trackers, contact lists, decision logs, action registers, and other coordination tools that improve visibility and accountability
• Help ensure smooth handoffs and timely information flow among business development, operations, engineering, finance, human resources, and leadership