Conferences & Events Manager

About Rundoo ℹ️

Our mission is to empower independent supply stores with best-in-class technology. Think of your local hardware store or mom-and-pop nursery—these are our clients. From paint to lumber to flooring, over 200,000 such stores across the country sell over $1T of building materials annually using outdated, on-premises systems. We’re aiming to help them modernize so that they can continue to thrive.

Backed by leading investors including Bessemer and CRV, we've raised $18M across three rounds and are growing quickly. Our team is made up of builders, sellers, and industry veterans with a shared goal: to bring modern technology to an overlooked industry.

Conferences are one of the highest-leverage ways we create pipeline, deepen partner trust, and strengthen our brand.

We’re hiring a Conferences & Events Manager based in Chicago/Chicagoland to own conferences and events end-to-end. This role is accountable for planning, executing, and delivering measurable business outcomes across every event we attend or host.

1. Conference strategy and selection

• Build and maintain the conference calendar.

• Recommend which events to sponsor, attend, or skip based on ICP fit and expected ROI.

• Secure high-impact booth placement and sponsorship packages that maximize visibility and foot traffic.

2. Pre-conference planning (weeks before the show)
You run the full pre-show checklist so nothing slips, including:

• Leading internal pre-conference meetings to align attendees on goals, messaging, and expectations.

• Managing conference contacts and key stakeholders.

• Owning all logistics, including booth materials, giveaways, and staffing plans.

• Activating partners and vendors ahead of the event.

3. On-site execution

• Act as the on-the-ground point person for the event.

• Ensure Rundoo shows up professionally and consistently.

• Troubleshoot in real time so the sales team can focus on meaningful conversations.

4. Post-conference conversion and follow-through

• Run post-conference recaps with all attendees and capture key learnings.

• Ensure timely follow-up and clean handoffs so leads turn into opportunities and revenue.

• Identify process improvements and update the conference rubric to improve future events.

We want conferences to be predictable, repeatable, and impactful
. Success in this role is measured on both execution quality and business outcomes
.

In the first 90 days, success looks like:

• You own and maintain a clear conference calendar, with a forward-looking plan and recommendations for new events to attend.

• Every event has explicit goals, a pre-show plan, and a consistent operating cadence.

• Logistics are handled early, resulting in smooth, professional on-site execution.

• The team arrives aligned on messaging, expectations, and how to capture leads and opportunities in the CRM.

• Post-event follow-up happens quickly, with clean handoffs and measurable outcomes.

• We can clearly connect conferences to pipeline impact, partner engagement, and learnings that improve future events.

• Ownership: You are accountable for outcomes, not just task completion.

• Operational excellence: You are highly organized, proactive, and remain calm under pressure.

• Travel & location: You are comfortable traveling 2–3 times per month for conferences. When not traveling, you work primarily from our Chicago River North GTM Rundoo HQ
  . This is an in-office role (5 days/week), with occasional work-from-home flexibility once you are fully ramped.

• Hands-on experience owning conferences or field marketing
  , including end-to-end planning and execution.

• Proven ability to manage complex logistics and timelines across multiple stakeholders without things slipping.

• Strong cross-functional collaboration skills
  , especially with Sales and Marketing, with the ability to influence and hold others accountable without direct authority.

• Exceptional attention to detail and follow-through
  , from planning through post-event execution.

• Experience with channel partners, distributors, or vendor ecosystems.

• Familiarity with lead capture workflows and CRM hygiene.

• Experience…