Proposal Manager - Remote

Job Title: Proposal Manager

Location: Remote

Type: Contract - Part Time

Compensation: $48 - $61 hourly

Contractor Work Model: Remote

Hours: 10-30 hours per week

• Leads and manages a team in the development of complex proposals to craft compliant, responsive, and compelling deliverables that solve customers’ problems and differentiate us from the competition.
• Sets the overall strategy for proposal development and maintains a high degree of decision‑making authority.
• Holds team members accountable for their work and encourages them to stay focused and motivated throughout the process; provides timely feedback, celebrates milestones and achievements, and recognizes the contributions of each team member.
• Provides strategic guidance and mentorship to team members, including capture teams.
• Proactively manages stakeholder relationships and communicates proposal strategies and progress to senior leadership; contributes valuable insights and recommendations to improve overall efficiency and effectiveness of the proposal management function.
• Addresses and resolves any issues or conflicts that may arise within the team, mediates disagreements, finds solutions to challenges, and maintains a positive working environment.
• Refines and optimizes proposal processes and best practices to drive pursuit excellence.
• Performs detailed analysis of RFP/RFQ/RFI documents to assess requirements and develop compelling proposal narratives that demonstrate our value proposition.
• Builds compliance matrices, schedules, and annotated outlines.
• Guides capture teams through the Business Acquisition Process (BAP).
• Works with subject‑matter experts to convey our winning narrative throughout the proposal.
• Collaborates with graphics and desktop publishing teams to develop tailored templates, info graphic concepts, and standards for proposal look and feel, writing style, and layout.
• Facilitates proposal kick‑off meetings, milestone meetings, and color reviews (e.g., pink, red, gold) to ensure quality deliverables.
• Facilitates strategy‑driven workshops (e.g., storyboarding, Win Labs, writer’s workshops) to produce compelling messaging and creative narratives for top pursuits.
• Writes non‑technical portions of the proposal (cover letters, executive summaries, project descriptions, resumes, team qualifications, management plans, win themes, and discriminators).
• Reviews proposal drafts and final documents for compliance, responsiveness, thoroughness, accuracy, and quality.
• Establishes a proposal schedule and resource plan to facilitate on‑time delivery of all required documents.
• Manages and oversees interview/oral preparation, development of collateral, and coaching activities.
• Leads team initiatives to introduce and promote efficiencies and improve win rates across the business segment.
• Collaborates with business development and regional leadership to develop collateral (fact sheets, leave‑behind materials, client‑specific PowerPoint presentations) related to pre‑positioning activities.
• Contributes and maintains Sales Cloud Opportunity CRM records for accuracy and completeness.
• Performs closeout activities ensuring lessons learned and debriefing processes are initiated.

• Strong facilitation, leadership, and communication skills to lead capture teams through the pursuit lifecycle.
• Excellent written, interpersonal, and communication skills, including the ability to write executive summaries, cover letters and other non‑technical sections.
• Able to inspire outstanding work from team members with a range of experience and technical abilities in the development of proposal documents.
• Capable of adapting to changing priorities in a very dynamic work environment and demonstrating the ability to work in stressful situations with critical deadlines (evening and weekend work may be required to meet deadlines).
• Required to work on multiple assignments with overlapping schedules, and able to multi‑task and delegate responsibilities to team members to accomplish all tasks.
• Ensures alignment with corporate strategy and business line strategic goals, promotes technology/innovation, builds meaningful relationships, and aligns with business…