Purchasing Coordinator

Work Environment (Fully Onsite)

The standard working hours are from 8:00 AM to 4:30 PM, but there is flexibility to work different hours once established in the role. The team is small, with four members, fostering a fun and collaborative atmosphere. There is one work-from-home day each week, although it cannot be on Mondays. The company culture emphasizes transparency and communication, with monthly town halls and culture days featuring catered lunches and themed activities.

Job Description

We are seeking a detail-oriented and organized Purchasing Coordinator to join our dynamic team. The ideal candidate will be responsible for maintaining and updating purchasing records, coordinating supplier deliveries, and providing administrative support to the purchasing team.

This role offers the opportunity to contribute to a variety of purchasing activities and collaborate with different departments to ensure efficient procurement processes.

Responsibilities

+ Maintain and update purchasing records, including purchase orders, contracts, and supplier information in the company's database.

+ Assist purchasing personnel in sourcing suppliers, obtaining quotations, and preparing purchase orders, including sending them to suppliers.

+ Coordinate with suppliers to ensure timely delivery of goods and resolve any issues or discrepancies in the ordering process, including tracking and expediting all open orders.

+ Monitor supplier performance, including delivery times, pricing, and quality, and provide regular reports to the purchasing team.

+ Provide administrative support to the purchasing team, including managing correspondence, filing documents, running reports, and organizing meetings.

+ Collaborate with the accounts payable team to reconcile purchase orders, invoices, and payments.

+ Prepare and process necessary documentation to obtain necessary approvals for purchasing activities.

+ Assist in conducting market research and analysis to identify potential new suppliers and evaluate existing supplier relationships.

Essential Skills

+ 2+ years of experience in Purchasing, Order Management, or related field

+ Proficiency in using databases and Microsoft Office Suite, particularly Excel.

+ Strong attention to detail and accuracy in data entry and record-keeping.

+ Ability to work independently and prioritize tasks to meet deadlines.

+ Adaptability and efficiency in a fast-paced, dynamic environment.

Additional

Skills & Qualifications

+

Experience with SAP is a plus.

Job Type & Location

This is a Permanent position based out of Elk Grove Village, IL.

Pay and Benefits

The pay range for this position is $26.50 - $26.50/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Elk Grove Village,IL.

Final date to receive applications

This position is anticipated to close on Mar 9, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.