Nursing Scheduler - ACMA

Job Posting Title Nursing Scheduler - ACMAAgency
650 DEPARTMENT OF VETERANS AFFAIRS Supervisory Organization Sulphur Veterans Home Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time Full time

Job Type Regular Compensation  $25.00

Job Description Basic Purpose The Nursing Scheduler / ACMA will coordinate and maintain nursing schedules, supporting daily nursing administrative operations, and ensuring efficient communication and workflow across the nursing team. This role directly supports staffing optimization, regulatory readiness, and operational consistency. This role requires a high degree of flexibility, with the expectation that the individual will seamlessly transition between administrative, scheduling, and clinical support functions to meet the needs of residents, staff, and the organization.

Typical Functions The functions performed in this job family will vary by level, unit and organization, but may include the following:

Develop, maintain, and balance nursing schedules (6–8 week blocks) in alignment with census, HPPD targets, and budget expectations. Manage daily staffing adjustments, call-offs, and coverage needs using OnShift or equivalent system. Track, process, and maintain employee leave requests; ensure timely approval or denial prior to schedule finalization. Maintain and distribute current schedules, including on-call rotations. Support staffing coordination through consistent communication and collaboration with nursing leadership and the house supervisor team, including real-time, after-hours support as needed to address emergent staffing needs.

Assist with unit-based staffing alignment and redistribution of staff based on real-time needs.

Maintain organized filing systems (electronic and physical) for compliance and operational documents, related to schedules, and other tracking as assigned by Director of Nursing (DON) or Designee, including QA monitoring and surveillance, as assigned.

Serve as a central point of contact for scheduling-related communication between staff and leadership. Ensure timely communication of schedule updates, staffing needs, and changes. Support interdisciplinary coordination for scheduling-related functions and unit needs. Reinforce scheduling expectations, accountability, and adherence to established processes.

Run and distribute staffing and scheduling reports, including call-offs, overtime, and coverage gaps. Provide reports to DON at the beginning of each week, for the previous week.

Track and trend attendance, staffing gaps, and schedule compliance. Maintain accurate records to support leadership decision-making and workforce planning.

Provide direct clinical support, within PCA/ACMA scope of practice, to ensure continuity of resident care and operational stability. Proactively identify, coordinate, and secure staffing coverage for schedule gaps; expected to provide partial shift support in extenuating circumstances, when coverage cannot be immediately obtained to ensure safe and continuous operations.

Assist with creation and management of supplemental schedules, including dining room coverage and special assignments. Support onboarding logistics and orientation preparation. Provide general administrative support to DON and ADON team as needed.

Performs other related duties as assigned consistent with the responsibilities of the position and agency operations.

Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.

This is the specialist level of this job family where employees are assigned responsibility for providing more complex patient care tasks and performs more advanced duties.

Knowledge, Skills, Abilities and Competencies Knowledge of office methods and procedures; of grammar, punctuation and spelling; of mathematics; of preparing and interpreting charts and…