OFFICE Coordinator, Opt

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. If you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process, please let us know. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To receive a reasonable accommodation, you must provide a certification of disability from a physician, psychiatrist, school official, or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor, and upload supporting documentation under the My Documents → Additional Documents section of each application.

The State of Illinois does not provide sponsorship for employment visa status (e.g., H‑1B) nor does it provide extensions of optional practical training (OPT) for F‑1 students. Applicants must be currently authorized to work in the United States on a full‑time basis to be considered for permanent employment with the State of Illinois.

In compliance with the Illinois Equal Pay Act, the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. Please do not include wage or salary information in your resume or other profile or application materials.

The Illinois Department of Natural Resources is seeking to hire an Office Coordinator for the Office of Land Management. The role acts as a liaison and maintains records and files for all sites and satellites, explains procedures, rules, and regulations to contractors, vendors, other parks, and the public, gathers information and prepares documents and reports, maintains holiday and work schedules, makes independent decisions on the release of confidential information, prepares documents and reports for hunting, fishing, and recreational programs, and provides guidance to staff regarding software applications and computer system operations.

• Under direction of the Site Superintendent, performs complex, specialized office support function duties for Red Hills, Newton Lake, Crawford County FWA, Sam Parr, and other sites as assigned.
• Assists with preparation of operational budgets, equipment requests, and inventory records.
• Serves as timekeeper for assigned sites and staff.
• Prepares complex correspondence and memos from written and dictated instruction, including safety issues, questionnaires, department information and numerous detailed information requests from visitors and other agencies.
• Develops complex, multi‑program databases, spreadsheets, forms, and applications for fast and efficient completion of routine reports.
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

• Knowledge, skill, and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
• Ability to keyboard accurately at 30 words per minute.

• Extensive knowledge of basic mathematics.
• Working knowledge of the logic of computer programs.
• One (1) year of experience following oral or written instructions.
• One (1) year of extensive knowledge of composition, grammar, spelling, and punctuation.

• Requires completion of a background check and self‑disclosure of criminal history.
• Requires an appropriate, valid driver’s license.
• Requires ability to travel to satellite sites in performance of duties, when needed.

Charged with preserving, protecting, and promoting Illinois’ natural resources, the Illinois Department of Natural Resources (IDNR) employs a workforce that serves internal and external constituencies. IDNR employees receive health, vision, and dental insurance; a retirement plan; state holidays and other time off; pre‑tax benefit programs; and flexible or remote work schedules may be available for certain positions. The Office of Land Management (OLM) oversees nearly 400 individual parcels of land and implements programs that promote outdoor recreation through sustainable use, conservation, and preservation.

This position does not contain “Specialized Skills” as defined in the applicable collective bargaining agreement.