Payroll Administrator

Payroll Administrator

The Well Be care model is a physician led advanced practice clinician driven geriatric care team focused on the care of the frail, poly-chronic, elderly Medicare Advantage patients. This population is typically underserved and very challenged with access to care. To address these problems, we have elected to bring the care to the patient, instead of trying to bring the patient to the care.

Care is provided throughout the entire continuum of care – from chronic care and urgent care in the home, to hospital, to skilled nursing facility, to assisted living, to palliative care, to end of life care. Well Be's physician/advanced practicing clinician led geriatric care teams' partner with the patient's primary care physician to provide concierge level geriatric medical care and social support in the home as well as delivering and coordinating across the entire care continuum.

We are seeking an experienced Payroll Administrator to support payroll operations for a dynamic organization with fewer than 1,000 employees. This role will be responsible for administering multi-frequency payroll processing including hourly, salaried, on-call, and incentive compensation. The ideal candidate will have strong experience with Dayforce payroll and time & attendance systems and be comfortable working independently in a fast-paced environment.

The successful candidate will not only adapt to our existing workflows but will actively evaluate current processes to identify and implement opportunities for automation, operational improvement, and modernization. This position will work closely with the Payroll Tax Manager to ensure timely, accurate, and compliant payroll processes.

The role follows a hybrid schedule, requiring occasional onsite presence in the Chicago office for key meetings and events.

Salary: $55,000-$77,000/year

• Process and administer payroll for hourly, salaried, on-call, and incentive-based employees
• Manage payroll activities using Dayforce Payroll and Time & Attendance modules
• Review and validate employee time records, pay adjustments, deductions, and earnings codes
• Ensure accurate payroll calculations and timely payroll completion
• Research and resolve payroll discrepancies, employee inquiries, and system issues
• Support payroll audits, reconciliations, and reporting activities
• Maintain compliance with federal, state, and local payroll regulations
• Collaborate with HR, Finance, and the Payroll Tax Manager on payroll-related matters
• Assist with year-end payroll activities as needed
• Maintain confidentiality of employee and payroll information

Qualifications:

Educational and Experience Requirements:

• Minimum 3+ years of payroll administration experience
• Required experience with Dayforce Payroll and Time & Attendance
• Experience processing payroll for organizations with 1,000 employees or fewer preferred
• Strong understanding of payroll laws, wage and hour regulations, and payroll best practices
• Experience handling multiple pay types including hourly, salary, on-call, and incentive pay
• High attention to detail and strong problem-solving skills
• Ability to work independently and meet deadlines in a high-volume environment
• Proficiency in Microsoft Excel and payroll reporting tools

Preferred

Skills and Abilities:

• CPP certification is a plus but not required
• Strong communication and organizational skills
• Ability to quickly adapt to existing payroll processes and systems while assessing opportunities for process improvement
• Team-oriented mindset with the ability to partner effectively across departments

Travel requirements:
Up to 10% domestic travel

Supervisory Responsibility:
None

Work Conditions:
Ability to lift up to 20lbs. Well Be currently supports a hybrid in-person in the office (Chicago) and remote working environment.

Ability to lift up to 30 lbs. Moving lifting or transferring of patients may involve lifting of up to 50lbs as well as assisting with weights of more than 100lbs. Ability to stand for extended periods.

Ability to drive to patient locations (ie. home, hospital, SNF, etc). Fine motor skills/Visual acuity.

Safety-Sensitive Statement:
This position has been designated…