Grants and Contracts Associate - SPH Office of Research Services

Grants and Contracts Associate - SPH Office of Research Services

Hiring Department:
School of Public Health Office of Research Services

Location:

Chicago, IL USA

Requisition

FTE: 1

Work Schedule:

Monday - Friday, 9:00AM - 5:00PM

Shift: Days

# of Positions: 1

Workplace Type:
We support work-life balance through a flexible hybrid/remote work environment. Please note that Illinois residency is required within 180 days of employment, regardless of work arrangement.

Salary Range (commensurate with experience): $68,000. / Annual Salary

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).

Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.

UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The Pre-award Grants and Contracts Associate serves as a key member of the School of Public Health's centralized research administration team, providing expert pre-award support to investigators across all academic divisions within the College. The position partners closely with faculty, staff, and collaborators to develop competitive, compliant proposals for NIH and other federal agencies, foundations, and non-profit sponsors. Responsibilities include coordinating all aspects of proposal development and submission for complex, multi-investigator, and center-level grant applications;

advising investigators on sponsor requirements and university policies; developing proposal timelines and budgets; and facilitating successful submission strategies. This role advances the School's research mission by delivering high-level grantsmanship support and serving as a trusted resource on federal funding opportunities, proposal competitiveness, and regulatory compliance.

• Provide comprehensive pre-award project management for extramural funding proposals, with a particular emphasis on complex, multi-component, and center grant applications.
• Collaborate with principal investigators (PIs) and research teams to coordinate proposal development, establish submission timelines and task plans, interpret funding opportunity announcements and sponsor requirements, communicate institutional and sponsor expectations, and facilitate administrative proposal planning meetings.
• Review proposal materials for completeness, accuracy, and compliance with sponsor and university requirements, manage electronic submissions through sponsor systems, and provide technical guidance to ensure applications are submitted successfully and free of errors or warnings.
• Prepare proposal administrative packages for externally sponsored research applications, including budget spreadsheets, budget narratives, institutional documents, and sponsor forms.
• Develop and review complex project budgets to ensure alignment with project aims, timelines, personnel effort, and funding agency guidelines.
• Maintain proposal records within the university research administration system, obtain department and institutional approvals, and serve as a liaison with the Office of Sponsored Programs throughout the submission process.
• Communicate with subrecipients to obtain, review, and integrate required pre-award documentation into proposal submissions.
• Provide pre-award guidance and technical assistance to community-based and other non-academic partners, helping them navigate proposal requirements and successfully…