Event Coordinator, Reinsurance

The Event Coordinator supports the planning and execution of Reinsurance events corporate meetings, conferences, client events, and leadership programs across the region. North America. Working closely with the Global Reinsurance Events Leader and Event Managers and Senior Event Managers, this role provides critical operational, administrative, and logistical support supports the development of colleague and client experiences throughout the event lifecycle across key events.

This role offers the opportunity to further develop and build on a strong foundational skill set.

Key responsibilities include attendee management, registration administration, hotel and rooming list coordination, speaker travel arrangements, venue and restaurant research, vendor coordination, budget tracking, event technology support, and on-site event execution. The Event Coordinator serves as a central resource to ensure event details are organized, deadlines are met, and attendees, speakers, sponsors, and stakeholders have a seamless experience. When onsite, they act as an Aon Ambassador, assisting colleagues and clients with a positive, hospitality-oriented approach.

The ideal candidate is highly organized, detail-oriented, customer-focused, and able to manage multiple priorities in a fast-paced environment. The ideal candidate is highly organized, detail-oriented, customer-focused, and solutions-oriented—an eager learner who can manage multiple priorities in a fast-paced environment. This role offers an opportunity to develop expertise in corporate event management while contributing to the successful delivery of high-impact client and colleague experiences across the firm.

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive team and we are passionate about helping our colleagues and clients succeed.

The Event Coordinator plays a critical role in supporting the planning and execution of corporate meetings, conferences, client events, and leadership programs across North America within the Reinsurance region. This position partners closely with Event Managers the Global Reinsurance Events Leader and Senior Event Managers to deliver exceptional event experiences and ensure operational excellence throughout the event lifecycle.

• Support multiple events simultaneously under the direction of Event Manager and Senior Event Manager
• Coordinate attendee registration and event communications through platforms such as Cvent and Eloqua
• Manage attendee lists, registration report sing, rooming lists, dietary requirements, and travel logistics
• Coordinate hotel reservations and oversee room block management
• Arrange airfare, ground transportation, and accommodation for speakers, sponsors, and VIP guests
• Research and recommend venues, restaurants, offsite activities, transportation providers, and other event suppliers
• Assist with contract administration and vendor documentation
• Support event budgeting by tracking invoices, purchase orders, expenses, and reconciliation activities
• Coordinate event materials, gifts, name badges, signage, and shipping logistics
• Assist with mobile app content, registration websites, email communications, and attendee-facing materials
• Support audio visual, production, and meeting room logistics planning
• Prepare Act on run-of-show documents, staffing schedules, attendee lists, and operational checklists
• Provide on-site event support, including registration desk management, speaker assistance, room set-up oversight, pre and post-event set-up and attendee experience support
• Manage post-event follow-up activities including vendor invoice processing, distribution of surveys and registration list close-out reporting, surveys, and administrative closeout tasks
• Maintain accurate records and documentation in accordance with company policies and event governance requirements

This role provides an opportunity to develop a broad foundation in corporate event management while partnering with a highly experienced team. The Event Coordinator will gain exposure to a wide range of event types, stakeholders, suppliers, technologies, and operational best practices while contributing to some of the firm's most important client and colleague experiences.

The position is ideal for someone who enjoys organization, problem-solving, customer…