Academic Coordinator - IllinoisCOM

Academic Coordinator

Position within the Academic Operations team of the Illinois College of Osteopathic Medicine (IllinoisCOM) reporting to the Director of Academic Operations. This role collaborates closely with faculty, administrators, and stakeholders to build and administer assessments. The position is in-person at the Chicago Campus with limited remote work.

• Assist faculty with preparation and posting of course materials.
• Coordinate course activities through tracking deadlines, scheduling rooms, assigning students, and supporting faculty.
• Assist in tracking attendance records to ensure course requirements are met.
• Coordinate pre/post‑course and department/program/committee meetings, including agenda preparation and ensuring action items are met.
• Support the integration of Canvas, Acuity, and other platforms used in the curriculum. Provide support for faculty and Course Directors within Canvas, ensuring all materials are uploaded correctly and timely.
• Support faculty in developing high‑quality exam items aligned with learning objectives and standards derived from national licensure exams.
• Coordinate the construction, review, and finalization of exams with course directors.
• Manage logistical details for both in‑person and online assessments, ensuring a smooth testing process.
• Implement best practices for assessment security and integrity.
• Coordinate efforts to maintain a secure item bank with appropriate metadata and performance statistics.
• As part of the COM Operations Team, support scheduling and make‑ups of assessments.
• Facilitate data collection and reporting to support early intervention systems and student self‑evaluation.
• Generate outcomes reports to inform development of academic development plans.
• Provide support during COM faculty training.
• Effectively communicate assessment results and performance trends to faculty.
• Monitor progress of students in remediation programs through targeted assessments.

• Bachelor's degree or equivalent experience in a similar support role in education, health, or a related discipline.
• Strong data analysis and interpretation skills.
• Excellent written and oral communication skills.
• Ability to work effectively with faculty on assessment development.
• Ability to communicate with faculty and staff of all levels.

• Experience developing and administering examinations in higher education.
• Experience in medical education assessment or health professions testing.
• Familiarity with COCA accreditation standards related to student assessment.
• Experience with exam software platforms and other related question banks.
• Experience with secure testing procedures and exam integrity protocols.
• Understanding of competency‑based assessment in medical education.

Compensation: $23.08 – $28.21 per hour (approximately $45,000 – $55,000 annually). Additional compensation factors may impact total compensation.

Location:

The Chicago Campus, in‑person with limited remote work.

Authorization:
Candidates must be authorized to work in the United States.

The Chicago School is an Equal Opportunity Employer.