Bookkeeper

Overview

About Us:

Saint James School of Medicine is an accredited medical school committed to helping students realize their dream of becoming a physician. We are currently seeking a detailed and experienced Bookkeeper to join our operations team in Park Ridge.

Reporting directly to the VP of Operations, the Bookkeeper will take ownership of the day-to-day financial operations of the institution. You will be responsible for the full accounting cycle for multiple entities, ensuring accurate and timely monthly closings. This is a hands-on role perfect for someone who enjoys autonomy, organization, and working with complex financials.

• Monthly Close:
  Execute the monthly closing process for multiple entities, ensuring financial statements are accurate and ready for management review.
• General Ledger:
  Manage the General Ledger, including preparing journal entries for accruals, prepaid expenses, and depreciation.
• Reconciliation:
  Perform monthly bank and credit card reconciliations for several accounts; investigate and resolve discrepancies.
• Accounts Payable:
  Manage the full AP cycle—verify invoices, code expenses to correct GL accounts, and process vendor payments weekly.
• Asset & Liability Management:
  Maintain schedules for fixed assets and manage liability accounts.
• Budgeting:
  Assist senior management in creating the annual budget and provide variance analysis (actuals vs. budget) to ensure financial discipline.
• Reporting:
  Generate financial reports from Quick Books Desktop as requested by the VP of Operations.

• Experience:
  
  Minimum of 3+ years of proven experience as a Bookkeeper or Accountant (Full Charge experience preferred).
• Software Proficiency:
  Must have strong proficiency in Quick Books Desktop. (Experience with Quick Books Online alone is not sufficient for this role).
• Excel
  
  Skills:
  
  Intermediate to Advanced Microsoft Excel skills (Pivot tables, VLOOKUPs) are required for budgeting and reporting.
• Education:
  
  Associate’s or Bachelor’s degree in Accounting or Finance is preferred.
• Attributes:
  High level of integrity, strong attention to detail, and the ability to manage finances for multiple entities simultaneously.

• Hours:
  
  Monday – Friday, 9:00 AM – 5:00 PM.
• Hybrid
  
  Schedule:
  
  Work from the Park Ridge office Monday through Thursday;
  Fridays Work From Home.
• Health Insurance, Dental and Vision Insurance, PTO, 401k and other benefits.