HR Team Administrator

** Candidates must reside in the Atlanta, GA metropolitan area due to occasional in-person meetings and travel requirements
** Work at Home Opportunity

HR Team Administrator - Full-time

BELAY is a growing and vibrant, Atlanta, GA-based company that offers remote, U.S.

-based Assistant and Financial staffing solutions. We are a fast-paced team of high performers that work extremely hard, but also know how to have a great time. Culture is a top priority and our values are lived out daily.

Who is BELAY?  and enjoy!

Job Purpose

The HR Team Administrator provides high-level administrative and operational support to the Director of Human Resources and the broader HR team, helping to drive organization, communication, follow-through, and execution across key HR initiatives. This role serves as a strategic administrative partner to the Director of HR while also supporting department coordination, team engagement efforts, process improvement initiatives, and day-to-day HR operations.

This individual plays a critical role in ensuring the HR function operates efficiently and proactively by managing priorities, coordinating projects and meetings, maintaining organization across multiple initiatives, and supporting a high-performing, people-focused team culture. The ideal candidate is highly organized, detail-oriented, proactive, resourceful, and interested in long-term growth within the Human Resources function.

Duties and responsibilities

As a BELAY Corporate Team member, you will professionally represent the company in all virtual and in-person interactions. You are expected to exemplify our mission, vision, and core values daily, fostering a collaborative and positive team environment.

Director Support

• Serve as a strategic administrative partner to the Director of Human Resources by anticipating needs, managing priorities, and ensuring operational efficiency across the HR function
• Manage and maintain the Director's calendar, ensuring priorities are aligned with business needs and protecting time for strategic work and focused execution
• Coordinate meetings by gathering agendas, clarifying meeting objectives, and ensuring attendees are prepared to maximize efficiency and productivity
• Prepare agendas, materials, notes, and follow-up action items for HR leadership meetings, team meetings, one-on-ones, and cross-functional meetings
• Assist the Director and HR team with tracking deliverables, deadlines, projects, action items, and follow-through across the department
• Draft correspondence, communications, presentations, and meeting materials while maintaining a high level of professionalism and confidentiality
• Coordinate domestic and occasional international travel arrangements, itineraries, and meeting logistics
• Manage expense reporting and reimbursement tracking for the Director of HR
• Execute ad hoc projects, administrative tasks, and special assignments as needed

HR Team Operations & Coordination

• Provide administrative and operational support to the broader HR team as assigned by Director
• Coordinate department meetings, team communications, and recurring HR operational processes
• Support the preparation and facilitation of monthly BELAY All Team (BAT) meetings, including agenda development, presentation coordination, logistics, and engagement activities
• Assist in creating engaging team experiences, icebreakers, recognition moments, and culture-building initiatives for HR and company meetings
• Coordinate HR-related events, offsites, in-person meetings, and team-building activities
• Manage calendar invitations, meeting logistics, agendas, and presentation materials for HR initiatives and company-wide communications
• Coordinate weekly HR announcements and support internal communication efforts across Slack and other platforms
• Maintain organizational documents, reports, trackers, department resources, and operational tools to ensure accuracy and consistency
• Support quarterly audits and updates for HR systems, organizational charts, job descriptions, and employee resources
• Assist with onboarding coordination, offer letter preparation, and new hire administrative support in partnership with HR team members
• Manage and monitor HR ticketing requests and ensure timely follow-up and resolution
• Support department process improvement initiatives by identifying inefficiencies, recommending enhancements, and assisting with the implementation of automation or streamlined workflows
• Assist with project coordination and tracking for ongoing HR initiatives and strategic priorities
• Cross-train across various HR functional areas to provide administrative and operational backup support during team absences, high-volume periods, or departmental transitions
• Maintain a willingness to learn HR processes, systems, and workflows across the employee lifecycle to support team continuity and operational effectiveness
• Perform additional duties and special projects as assigned by the Director of Human Resources

Qualifications

This role requires a highly organized, proactive, and trustworthy…