Legal Administrative Specialist - Structured Transactions

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Specialist (LAS) to support the Structured Transactions Practice Group.

Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.

Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will reside in our Chicago, IL office with a hybrid in-office/remote working schedule. Flexibility with overtime is required.

• Regularly utilize Task Delegation and Workflow Management software (Big Hand) maintaining clear communication with team members regarding task status, priorities, workload distribution, and deadlines to support seamless workflow execution.
• Draft, edit, proofread and redline correspondence, memoranda, reports, and other legal business communications; prepare and maintain recurring reports; and ensure all work products meet established quality, accuracy, formatting, and firm standards
• Demonstrate a high level of internal and external client service; screen communication and respond promptly in a clear, concise, professional, and accurate manner.
• Coordinate meetings; arrange audio and video conferences; reserves conference rooms and arranges set‑ups.
• Maintains attorney calendar and advises attorney of appointments, updates attorney address book and Inter Action entries.
• Assist with time entry, the billing process includes proforma delivery, narrative edits and customized reports.
• Processes new business intake, related forms, and correspondence.
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
• Maintains electronic and/or physical files, calendars, correspondence, and collaborative work spaces; creates and maintains binders.
• Provides legal research, case support and project assistance.
• Assist with invoice submissions, process payment and reimbursement requests using Emburse.
• Assist with transaction closings: prepare signature packets, compile executed documents and exhibits.

• At least seven (7) years of administrative support experience required.
• Bachelor’s degree a plus.
• Previous law firm experience required.
• Exhibits strategic thinking and initiative in handling assignments and projects.
• Demonstrates excellence in Microsoft Outlook, Word, Excel, Power Point, and portable document format (PDF) software.
• Demonstrates comprehensive knowledge of Practice Group skills and responsibilities.
• Performs at a high level of expertise and exercises independent judgment, analytical abilities and discretion.

For positions in Chicago, IL, the salary range for this job posting is: $80,785.00 - $. The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances.

Additionally, salary or hourly wages may be only part of the total compensation package.

• The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered.

Details…