Business Office Associate

7128 - Schaumburg - 250 E Golf Rd, Schaumburg, Illinois, 60173

Car Max, the way your career should be!

Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls.

• Assists store personnel and all store departments in their daily functions while adhering to Car Max guidelines
• Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining the paperwork process
• Seeks win/win solutions for the customer and partners appropriately
• Processes paperwork associated with retail/wholesale automobile sales, which may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork
• Processes auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up), payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts
• Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits, and handling of the safe with considerations to security and loss prevention
• Processes paperwork affiliated with the state DMV, which may include submitting paperwork necessary to title or register a vehicle for a customer after the sale or obtaining a title for a customer after the sale
• Mentors new Business Office Associates, as well as training other store departments on Business Office processes and procedures
• Clerical responsibilities may include, but are not limited to: copying, filing, reconciling missing dealer plates or information, and data entry into Microsoft Excel and proprietary systems for logging vehicle registration tags
• Answers a multi-line phone system, responds to callers’ needs, and directs calls as appropriate

• Pleasant, but noisy office environment
• Numerous distractions and disruptions due to incoming communication
• May require walking or standing for extended periods of time
• Variety of work schedules with shifts that include nights, weekends, and holidays
• Wear Car Max clothing (acquired through the company) at all times while working in the store

• Read, interpret and transcribe data in order to maintain accurate records
• Use resources and partnerships to balance the needs of the customer and the business
• Understand numeric filing systems
• Use word processing, spreadsheet, and other programs, displaying intermediate PC skills
• Ability to prioritize and multi-task in a deadline-oriented environment which requires above-average organizational skills and attention to detail
• Lift objects that weigh as much as 15-20 lbs
• Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and in writing
• Complete Car Max-provided training as required
• Develop partnerships with Sales team and other departments to provide quality customer service
• Maintain confidentiality of all records, files and reports within the scope of the position
• Report Asset Protection and/or Human Resource related issues to management

$16.00 - $27.30

Except as otherwise required by state law, Car Max Associates are entitled to paid sick, vacation, and holiday time. For more details about benefits, please visit our Car Max Benefits website.

• To earn up to 48 hours of sick time per year accrued on a per-pay-period basis and between 80 and 200 hours of vacation time per year after a 90‑day waiting period depending on years of continuous service with the Company
• For 8 hours of pay for each of a total of 6 paid scheduled holidays per year plus 1 floating holiday. If such an associate works on a scheduled holiday due to business need, they are eligible for Holiday Premium Pay

Associates considered full-time salaried are entitled to paid time away with no specified limit as needed for sick, vacation, bereavement, jury duty, holidays, floating holiday, etc., subject to manager approval.

Upon an applicant's request, Car Max will consider reasonable accommodation to complete the Car Max Job Application.