Accounting Assistant

Accounting Assistant

Dean Houston, one of the largest B2B marketing agencies in the US, is currently looking to select an Accounting Assistant to add to our Finance Team.

The Accounting Assistant manages daily accounting and month-end close by processing transactions, performing reconciliations, and executing recurring billing workflows. This role requires accuracy, consistency, and timely discrepancy resolution, with a primary focus on client billing, invoice generation, and documentation review.

GAAP / Accounting Support

• Maintain knowledge of GAAP and ensure transactions/reconciliations adhere to internal controls.
• Verify, allocate, and post transactions.
• Enter and reconcile credit card/other transactions with correct coding.
• Promptly resolve posting issues against source documents.
• Reconcile GL accounts to external statements (bank, credit card).
• Investigate and document discrepancies promptly.

Billing / Client Invoicing (Primary Focus)

• Prepare and generate accurate, timely client invoices.
• Review documentation for completeness and accuracy; apply various billing methods (fixed fee, T&M, retainers, etc.).
• Coordinate with internal teams to resolve billing issues.
• Maintain accurate records aligned with contracts and requirements.

Accounts Receivable (AR)

• Accurately process and post client payments, maintaining clean records.
• Reconcile cash receipts to invoices; communicate discrepancies.
• Support collections on past due balances as needed.

Accounts Payable (AP)

• Process and accurately code invoices in the accounting system.
• Prepare and issue vendor payments (ACH/check/wire) while maintaining payment schedules.
• Research and resolve invoice discrepancies and respond to vendor/internal AP inquiries.

• Associate’s degree or higher in Accounting, or equivalent practical experience (3+ years in an accounting role such as billing, AP/AR, reconciliations, or data entry).
• Prior billing/invoicing experience strongly preferred (agency/services/project-based a plus).
• Strong attention to detail; ability to work independently with recurring tasks.
• Understanding of core GAAP principles.
• Proficiency with Excel (filters, sorting, formulas).
• Experience with accounting software/ERP systems preferred.

• Reliable, consistent, and accurate with billing/reconciliation.
• Comfortable with structured, recurring responsibilities and deadlines.
• Organized, process-oriented, and documentation-focused.
• Strong follow-through and professional communication.
• Interested in stable role ownership and mastery.

• We collaborate in person on Mondays and Fridays and offer the flexibility to work remotely one day per week between Tuesday and Thursday
• Paid time off and holidays
• Health, dental, and vision insurance package (PPO and HSA options)
• Paid parental bonding leave
• Company-paid life insurance
• 401K participation with a company match
• Company-paid short-term disability insurance
• Pet insurance
• Tools, training and the space for you to shape your career and professional growth

The total target compensation for this role is $45,000 - $55,000 USD annually, commensurate with experience, expertise and internal equity.