Front Desk Administrative Assistant

About the Role

Are you organized, dependable, and good at keeping people on track? We are looking for a full‑time, in‑office Front Desk Administrative Assistant to help keep our office organized, professional, and moving forward each day. This is an entry‑level administrative role with growth potential. You do not need law firm experience to apply. The right person will be professional, punctual, comfortable learning technology, able to follow systems, and willing to support attorneys and staff with important administrative work.

If you enjoy helping people, staying organized, learning new systems, and being part of a professional team, this may be a good opportunity for you.

• The office is open, organized, stocked, and ready each business day
• The front desk is covered professionally and consistently
• Clients, visitors, and vendors are greeted and routed appropriately
• Attorneys and staff receive reliable administrative support
• Documents are scanned, saved, tagged, and routed accurately
• Supplies and shared office areas are monitored and maintained
• Appointments, reminders, follow‑ups, and assigned tasks do not fall through the cracks
• Attorneys receive helpful support with daily time‑entry habits
• The employee uses systems, task lists, calendars, or reminders instead of relying on memory
• The employee learns new technology and procedures without fear or resistance

• Like being organized
• Are dependable and on time
• Enjoy helping professionals stay on track
• Are comfortable reminding people respectfully
• Can handle interruptions without becoming overwhelmed
• Use checklists, calendars, task lists, or other systems
• Learn technology quickly
• Take ownership of your work
• Communicate clearly and professionally
• Want to grow into more responsibility over time
• Understand that administrative support is important to the success of the whole team

• Is frequently late or unreliable
• Relies only on memory to track tasks
• Gets overwhelmed by interruptions
• Is afraid of technology
• Avoids asking questions when unsure
• Is too passive to follow up or remind others
• Does not like front desk or administrative work
• Has poor attention to detail
• Is careless with confidential information
• Does not want to work full‑time in the office
• Wants remote work
• Wants to perform legal work immediately without first mastering administrative responsibilities

• Open and prepare the office each business day by arriving by 8:30 a.m., participating in the morning call, and helping ensure the front desk, lobby, conference rooms, and shared office areas are ready before clients arrive.
• Greet clients, visitors, vendors, and team members professionally and notify the appropriate person when appointments or visitors arrive.
• Serve as a backup for answering phones when the remote assistant is unavailable, including taking accurate messages and routing calls appropriately.
• Scan, save, tag, upload, and route documents according to firm procedures, including documents dropped off by clients.
• Assist attorneys, legal assistants, and staff with administrative follow‑up, appointment reminders, document handling, and routine office support.
• Help attorneys stay on top of time‑entry expectations by providing respectful reminders, asking whether assistance is needed, and tracking follow‑up as directed.
• Monitor, restock, and help order office supplies, kitchen/breakroom supplies, conference room supplies, printer/copier supplies, and other office materials as needed.
• Help coordinate vendors, deliveries, and office visitors by making sure they are directed to the right place at the right time.
• Maintain confidentiality when handling client documents, phone calls, visitor information, and internal firm communications.
• Use firm systems, checklists, calendars, reminders, and task tools to make sure assignments, follow‑ups, and administrative responsibilities do not fall through the cracks.
• Learn and use office technology, including Microsoft Office and firm systems such as Clio, Front, Slack, Lawmatics, Google Workspace, Scan Snap, and other tools as assigned.
• Ask questions when instructions are unclear, follow firm procedures, and avoid…