Payroll Coordinator; Anticipated Job Orland Park area,Illinois USA,Finance & Banking

Position: PAYROLL COORDINATOR (anticipated)

Supervisor: Director of Finance

Classification: At Will, Exempt

Work Schedule: 8 hours per day, 12 Months

Salary Range: $60,000 - $70,000 with IMRF 100% paid

Start Date: July 1, 2026 or sooner

Qualifications

Minimum of five years of experience managing payroll processing for school districts, Tyler Tech (School ERP Pro) preferred.

Previous payroll experience involving negotiated agreements and varying contracts.

Experience processing IMRF and TRS for school employees.

Demonstrates an in-depth knowledge of payroll applications and procedures, preferably in a school setting.

Demonstrates an understanding of employee benefits and deductions.

Mathematical/bookkeeping aptitude to support accounting and/or bookkeeping procedures.

Skilled in the use of technology and software systems/programs.

Accurate computer keyboarding skills and knowledge of word processing.

Advanced experience using MS Excel/Google sheets (formulas, data management, pivot tables, etc.).

Demonstrates accuracy and attention to detail essential.

Possesses the ability to prioritize assignments and complete work in a timely manner.

Displays excellent organizational skills.

Demonstrates excellent communication skills (written, oral, interpersonal).

Conducts matters in a professional manner.

Ability to work independently and follow through on assignments with minimal direction.

Performance Responsibilities

Process payroll for all District employees in a timely and accurate manner through Tyler software system.

Run payroll reports and generate bi‑weekly payroll liabilities check run.

Coordinate a complete and systematic set of all payroll records for the District.

Balance bi‑weekly salaries, import and balance time & attendance hours, process stipends, and key in approved timesheets.

Research discrepancies of payroll information and/or documentation (timesheet, leave time, salary, stipends, etc.).

Execute all VOID and/or reissues as it relates to payroll.

Establish pay records, contracts, leave balances, direct deposit, tax information and other payroll items for new employees; update as needed.

Manage employee direct deposit, union dues, and wage garnishments.

Collaborate with Benefits Coordinator to process and balance payroll deduction for employee benefits.

Work in tandem with substitute coordinator in the monitoring of substitutes in IMRF positions to ensure compliance with the 600‑hour rule.

Network with substitute coordinator on any retired TRS and IMRF employee.

Manage and maintain all leave balances for all employees.

Maintain accurate records of sick leave bank participation and balance for each union group.

Meet with new employees to provide payroll information and respond to questions.

Prepare and file tax returns for quarterly Federal and State 941s.

Manage TSAs and transmit bi‑weekly deposits.

Execute timely payments to government agencies (TRS, IMRF, IRS, State of Illinois, etc.) monthly or as required.

Properly calculate pay rates (hourly, overtime, blended).

Respond to all employee inquiries related to payroll matters in a timely manner.

Complete calendar‑year end and fiscal‑year end processes.

Responsible for all aspects of W2 processing.

Process monthly IMRF Report of Earnings and Pension Contributions.

Collaborate with payroll backup to ensure all processes are followed accordingly.

Process TRS Report of Earnings and Pension Contributions.

Investigate and complete required paperwork for past service experience as needed.

Execute payroll coordinator duties and responsibilities in an effective and efficient manner.

Maintain a high level of confidentiality.

Perform other duties as assigned by the Director of Finance or Director of Human Resources.

Apply

Applicants should complete the online application and upload all supplementary materials electronically. Hard‑copy materials are not accepted. The online application may be accessed by visiting our website:

We are an equal opportunity employer who fully and actively supports equal access for all people regardless of race, color, religion, gender, sexual orientation, age, national origin, or disability.

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