Commercial Documentation Officer

Pay Range: $80,000 - $95,000

The Commercial Documentation Officer is responsible for the commercial documentation staff completing all activities related to the generation of loan documentation, funding, collateral perfection, exception resolution, preparing the collateral, file and securing loan documentation file. Additionally, this working manager will serve as a liaison with vendors on documentation software.

• Confirm loan presentation requests adhere to Loan Policy and have the proper approval authority.
• Review and evaluate supporting documents provided by the Commercial Banking origination team (i.e., Entity Formation Documentation, UCC Searches, Flood Zone Determinations, Title Commitments, Appraisals, Surveys, Environmental Audits, Tenant Leases, Rent Rolls, all other forms required to document or secure the loan).
• Maintain and review transaction checklist.
• Prepare and review loan documents utilizing software. Perform second review of documents prepared by team.
• When loan documents are prepared by outside counsel, forward supporting documentation to counsel and review documents prepared by counsel.
• Facilitate loan closing. Review and validate executed loan documents are properly executed. Work with title company on date downs and final policies.
• Set up file monitoring in tickler systems.
• Forward documentation to the proper recording office to record and perfect the Bank's lien on collateral.
• Resolve documentation exceptions listed in system.
• Assist in reviewing loan policies, procedures, strategies, and delivery systems utilized in the loan documentation process.
• Participate in Disaster Recovery/Business Continuity initiatives as assigned.
• Prepare monthly department reporting.
• Oversee and manage documentation staff. Review work product and performance.
• Actively comply with all applicable laws and regulations to include the Bank Secrecy Act, HMDA, Community Reinvestment Act, and all other deposit, lending, or non‑deposit service regulations; adhering to the Bank's internal policies, procedures, and risk management responsibilities contained in the Employee Handbook, the Employee Code of Conduct, and other applicable policies.
• Perform job‑related responsibilities that support departmental and organizational goals, consistent with the scope and purpose of the position.

• Bachelor's Degree preferred or certification in Business Law, Business Finance or Commercial Real Estate Lending. Paralegal preferred.
• Minimum 5 years' experience with commercial real estate loan documentation, construction loan documentation, and commercial loan documentation.
• Prior management experience required.
• Working knowledge of bank operations, systems, and regulatory guidelines.
• Self‑motivated and willingness to implement changes to improve bank performance.
• Strong communication, organization, and time management skills.
• Team‑oriented.
• Ability to handle and complete multiple tasks under time constraints.
• Good customer service skills.
• Demonstrates an ability to handle difficult and sensitive business situations.
• Good analytical and problem‑solving skills.

The physical demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• The employee is frequently required to remain in a stationary position.
• Occasional movement within the office may be necessary to access file cabinets, operate office equipment, or retrieve documents.
• Regular operation of a computer and other office devices (e.g., calculator, copier, printer) is required.
• The employee may need to retrieve files from both upper and lower cabinets.
• The employee may be required to lift or move objects weighing up to 10 pounds on a regular basis, and occasionally up to 25 pounds.
• Specific vision abilities necessary for this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

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