Facility Manager

Description

The Facilities Manager is responsible for the day-to-day coordination and oversight of parish facilities, including buildings, grounds, and equipment. This role ensures that facilities are safe, functional, and well-maintained by managing maintenance activities, coordinating vendors, and supporting capital and operational projects.

• 1. Authenticity:
  Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living.
• 2. Respect:
  Affirming each person’s God-given dignity and uniqueness.
• 3. Courage:
  Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
• 4. Commitment:
  Individually and collectively, we are steadfast to the team and its purpose.

The duties and functions outlined herein are representative of the types of tasks performed within this classification. They are not listed in any order of importance. The omission of specific duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this role. Other duties may be required and assigned.

• Maintains property including but not limited to grounds, offices, production areas, public areas, and equipment through development and implementation of preventive maintenance program; ensures all maintenance and repairs are completed in a timely, cost-effective manner and according to all specifications.
• Manages organization’s physical operations including but not limited to landscaping, refrigeration, heating, ventilation and air conditioning, kitchen equipment, emergency generators, plumbing, water treatment, irrigation, and electric systems.
• Monitors and maintains proper inventory levels; authorizes purchase orders for supplies and equipment.
• Ensures all fire and safety inspections are completed and any discrepancies corrected; ensures property is in compliance with all safety and sanitation policies, procedures, and regulations in conjunction with risk managers from insurance carriers.
• Conducts annual property inspections, generates work orders, and collaborates on annual capital budget for maintenance activities.
• Prepares accurate and timely reports as required.
• Maintains records including floor plans, blueprints, equipment manuals, and warranties, etc. related to congregational property.
• Initiates energy conservation measures where appropriate.
• Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and safety regulations.
• Ensures that all major maintenance activities are conducted according to industry standards and Diocesan Policy.
• Ensures all set‑ups for parish events and hall rentals are completed.

• Interfaces with appropriate staff/managers to receive information regarding maintenance needs; ensures timely response to requests.
• Interfaces with appropriate staff/managers, engineers, and outside contractors to review and/or develop renovation and any possible new construction plans, coordinates communication with and oversees the work of outside contractors.
• Assists in the development and monitors the department budget; manages expenses within approved constraints.
• Liaison with outside agencies on property matters (i.e., city, county agencies).
• Attends, as required, meetings of building committees for large maintenance projects.

Provides coordination and oversight of maintenance staff and vendors; may supervise staff depending on parish size and structure.

Requirements

To perform this job…