LEAD Program Administrative Assistant; Kirk School

Position: LEAD PROGRAM ADMINISTRATIVE ASSISTANT (Kirk School)
Position Type:
Office Support Staff/Administrative Assistant- 12 months

Date Posted:
5/12/2026

Location:
Kirk School

Date Available:
07/01/2026

Closing Date:
UNTIL FILLED
GENERAL INFORMATION:
Title ...............................................................Lead Program Administrative Assistant at Kirk School
Licensure ......................................................No License Required
Endorsement ................................................No Endorsements Required
Classification ................................................Classified - 12 month
FLSA Status .................................................Non Exempt
Reports to ....................................................Building Principal, Asst. Principal
Salary Classification ....................................Group Clerical Lane 55 Benefits......................................................... Medical, dental and life insurance plans tailored for you and your family
...................................................................... Contribution to Illinois Municipal Retirement Fund
...................................................................... 403(b) participation
.......................................................................10 vacation, 15 sick days and 2 personal business days each year
...................................................................... Employee Assistance Program
...................................................................... Paid bereavement leave
Reviewed/Revised ........................................1/27/2023

PURPOSE:

The position of the Lead Program Administrative Assistant is to manage the general school or program office on a daily basis. This includes directing all inquiries to the correct resource, maintaining student and staff attendance records, maintaining office files, registering students, and providing written correspondence as appropriate. The Lead Program Administrative Assistant, under the supervision of the program administrator, makes minor decisions on the operation of the school or program office and ensures the smooth administration of daily office functions including transportation of students, substitutes, and staff announcements.

ESSENTIAL FUNCTIONS:

• Answer phone calls and e-mails in a pleasant/helpful manner and direct them to the proper resource for the purpose of communication with parents, presenters, community, outside agencies, staff, and member districts.

• Answer correspondence and compile reports in a professional manner as related to the program as required by the program administrator for the purpose of providing information in a timely, accurate manner.

• Correspond with parent groups and outside agencies for the purpose of providing information and coordinating services and trainings.

• Disperse information as requested in a timely manner to parents, community, outside agencies, staff and member districts for the purpose of providing information about the students and program.

• Disperse procedural information and forms to building staff for the purpose of adherence to NSSEO procedures and policies.

• Facilitate all inter-program communications with staff and students as appropriate for the purpose of providing up-to-date information

• Greet and screen visitors to the building requiring all visitors to sign in ands complete a name badge for the purpose of security and recording the number of visitors to the program on a daily basis.

• Maintain calendar for program administrator by setting and organizing appointments as directed for the purpose of maintaining efficient schedules for program administrators.

• Maintain student data base accurately on a daily basis for the purpose of maintaining accurate student attendance records and contact information.

• Maintain general files relating to program, services, personnel, pupils and those of the program administrator through the efficient use of technology (including word processing, data base systems, spreadsheets etc.) as required for the purpose of organization of the program.

• Maintain up-to-date files of all required forms and procedures for the purpose of providing correct information to staff,…