Administrative Assistant to Assistant Superintendent of Student Services

Administrative Assistant to the Assistant Superintendent of Student Services (Exempt Position)

Provide essential administrative support to the Assistant Superintendent of Student Services and various directors, managing schedules, communications, data entry, reporting, and a wide range of administrative tasks to ensure smooth operation of student services.

• Provide administrative support to the Director of Student Services and Assistant Directors of Special Education, managing schedules, communications, and daily office operations.
• Serve as registrar for alternative schools, handling student enrollment, withdrawals, and record management in compliance with regulations for students not receiving special education services at alternative schools.
• Coordinate home hospital instruction, credit attainment, and AP programming.
• Assist with and support state test administration.
• Collect, verify, and submit required data to regional, state, and federal agencies.
• Support health services by processing invoices, tracking budgets, and managing supply and medication inventory.
• Prepare reports, manage data entry, and assist with department projects, events, and professional development.
• Manage publications and communications to the school community, ensuring timely and accurate information sharing.
• Maintain and file student records.
• Act as a liaison between Student Services, schools, families, and community partners.
• Provide direct assistance to Assistant Directors of Special Education and leadership, including managing calendars, scheduling IEP and related meetings, and coordinating with internal staff, families, and external professionals.
• Maintain, organize, and process confidential student records in compliance with IDEA, including IEP documentation, evaluations, rosters, and archiving records for graduating or exiting students.
• Upload and manage student information in the Student Information System, track placement changes, process file transfers, and prepare incoming student files.
• Track legal timelines, ensure documentation meets state/federal requirements, manage background checks for external staff, and process billing for specialized services.
• Serve as a point of contact between special education, general education, families, and outside agencies; translate and arrange translations; distribute required notices.
• Arrange transportation, schedule interdisciplinary meetings, support testing and psychological reviews, and oversee destruction of temporary records per regulations.
• Perform other duties as assigned by the Assistant Superintendent of Student Services and Assistant Directors of Special Education.

• Proficient with office technology, including Google Workspace (Docs, Sheets, Forms, Drive), Microsoft Office Suite, and student information systems (SIS).
• Accurate keyboarding, data entry, and reporting skills.
• Experience with data management, analysis, and reporting tools.
• Strong organizational skills, with the ability to manage multiple projects, priorities, and deadlines.
• Demonstrated project planning and management skills.
• Effective interpersonal and communication skills, both verbal and written.
• Ability to work independently and as part of a team, exercising sound judgment, discretion, and confidentiality.
• Commitment to providing high-quality service to students, families, staff, and community members.

• Frequent interruptions and shifting priorities.
• Requires sitting for extended periods, with occasional lifting of materials (up to 30 lbs).
• High level of interaction with staff and stakeholders.

Benefits for exempt office workers follow the same benefit package as Support Staff Contract Benefits.

Exempt 2 Salary Schedules.

Candidates may contact Danielle Hauser, Assistant Superintendent of Student Services at dhauser.