Administrative Secretary - Access and Disability Services

Education

High school graduate, A.A. degree preferred. Specialized training in office and secretarial skills.

• At least one year of progressively responsible secretarial/office experience.
• Excellent organizational skills, communication skills, and attention to detail are required.
• Experience working with individuals with disabilities preferred.
• Must have excellent computer skills and working knowledge of Microsoft Word, Excel, Teams, and Outlook.
• Bilingual Spanish or ASL a plus.

The work is primarily indoor and sedentary in nature. On occasion, the position will require moving between offices and buildings to provide testing services. The position also requires scheduling flexibility for evening hours in order to accommodate student needs.

• Answer telephone calls and emails.
• Schedule appointments/meetings for the staff and maintain the student appointments in AIM software.
• Maintain confidentiality of all student and staff records.
• Generate requisitions, purchase orders, budget transfers, petty cash reimbursements, deposits, and transaction adjustments.
• Purchase non‑copy paper supplies and authorize print orders through the Print Shop.
• Prepare Oracle reports for ADS budget managers.
• Submit requests for service or repair to the Facilities Department.
• Make note and submit requests for campus physical accessibility features that need repair.
• Prepare and submit student aide job postings.
• Provide administrative coordination for interviews and communication with candidates.
• Create and submit Custom Requests for ADS staff requiring interpreter services.
• Assist with the approval of Accommodation Request Notification Letters.
• Submit ADA accessible desk requests in collaboration with the Operations Services.
• Submit room/space requests through the 25
  
  Live System.
• Support Coordinator of Test Accommodations as proctor, reader or scribe for students requiring such accommodations.
• Serve as a back‑up to provide approved testing accommodations to students in the absence of the Coordinator of Test Accommodations.
• Make copies, send/pick up faxes and open, sort and distribute mail.
• Serve as a back‑up for the reception desk.
• Perform related duties as assigned.