Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations in a fully onsite ongoing contract role. This position is ideal for someone who enjoys keeping schedules organized, handling administrative details with care, and creating a detail-oriented experience for internal teams and visitors. The role combines executive support, office coordination, and routine administrative tasks in a fast-paced business environment.

Responsibilities:

• Coordinate meeting schedules, maintain calendars, and help ensure leaders stay organized and prepared for upcoming commitments.

• Process invoices accurately and follow established procedures to support timely recordkeeping and payment workflows.

• Prepare, review, and submit expense reports while maintaining attention to detail and documentation standards.

• Oversee office supply levels, order necessary materials, and help keep equipment available and functioning for day-to-day use.

• Provide broad administrative support such as filing, document handling, data entry, and general office coordination.

• Serve as a welcoming first point of contact by assisting with inbound calls and front-office or receptionist-related activities as needed.

• Help maintain an orderly onsite office environment by supporting routine operational and administrative needs across the team.