Departmental Assistant - Career Connections; grant-funded,part-time Job Palos Hills area,Illinois USA,Administrative/Clerical

Job Title:

Departmental Assistant - Career Connections (grant-funded, part-time)

Department:

Corporate, Community, & Continuing Education

Work Location:

ALL SITES

Duties:

Under general supervision, the part-time Departmental Assistant (grant-funded), performs varied clerical and typing duties in Career Connections CCCE. The position requires a knowledge of general office routine and procedures. The Departmental Assistant is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.

General Departmental Assistant duties may include the following, other duties may be assigned:

Performs a variety of duties and takes on a variety of responsibilities that are specific to the office of assignment and that require knowledge of the procedures, functions, and software programs used by the office.

Maintains front-office management and maintains department organization, including filing, organizing, and updating correspondence and other records according to established file classification system(s).

Reads and routes incoming mail; locates and attaches appropriate file to correspondence to be answered by employer; prepares outgoing mail; and monitors the department’s email.

Composes, types, and sends emails, letters, and correspondence without supervision. Types memoranda, records from copy or rough draft following standard procedures as to composition, some of which may be confidential in nature.

May assist in compiling periodic reports or other departmental material on the basis of general instruction.

Answers telephone and assists callers or routes call to appropriate official or department and places outgoing calls without supervision.

May schedule appointments for supervisor and staff.

Greets visitors, ascertains nature of business, and refers visitors to supervisor or appropriate person or department.

Assists, corresponds, and interacts with students on a daily basis, including, serving as a liaison between students, parents, faculty, staff, and the department; referring them to the appropriate departments and resources, on and off campus; and providing technical assistance.

Records minutes of staff meetings.

Makes copies of correspondence or other printed matter.

May assist with department budget.

May assist student employees and department tutors as needed.

May schedule, administer, and/or proctor classroom and placement tests.

Oversees department equipment checkouts.

Maintains the department’s database.

May represent the department at various campus events to connect students with resources.

Performs related duties as assigned.

Education/

Experience:

High school diploma or general education degree (GED) with some specialized training (educational or vocational); a minimum of one (1) year related experience as a clerk typist or secretarial experience in a general office environment required.

Please be sure to clearly list your related office experience & qualifications on your resume and application. One full-time or two years part-time office/clerical experience is required.

Note:

Software and skills proficiency testing for the specific position will be required upon hire and must be successfully completed within the probationary period, if this testing has not been previously completed. Proficiency testing includes basic Word, basic Excel, alpha filing, keyboarding/typing test, etc.

Qualifications:

Ability to perform general office duties for area;
Ability to communicate effectively with visitors, community members, staff, students and others;
Customer service-oriented with good computer skills (including keyboarding, Word, Excel).
Ability to read and comprehend instructions, short correspondence, and memos. Ability to write correspondence.
Effective communication skills.
Effective interpersonal skills.
Must possess basic bookkeeping skills.
Ability to work independently and exercise good judgment.
Ability to type 40 words per minute.
Ability to use a computer and Microsoft Office.
Ability to learn and use various department-specific software programs.
Good organizational skills.

Position Status:

Part Time

Hours:

General Hours
15 hours per week
Monday-Thursday
Hours may be adjusted for operational needs
Summary hours/days may be adjusted

Salary/Wage:

$16.21-$16.30/hour

Hourly/Salary:

Hourly

Benefits:

This is a non-benefit eligible position

Departmental Assistant - Career Connections; grant-funded, part-time