Financial Aid Expeditor

Financial Aid Expeditor Financial Aid Main Campus Duties

Under the direction of the Assistant Director of Financial Aid, the Financial Aid Expeditor is responsible for assisting students in all aspects of financial aid, which includes, but is not limited to, federal and state grants, student loans, veteran benefits, scholarships, work‑study, and third‑party billing. The Financial Aid Expeditor is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• 1. Meet with students on a daily basis to communicate information on federal and state grants, loans, scholarships, veteran benefits, work‑study and third‑party billing.
• 2. Assist students in completing the Free Application for Federal Student Aid for all federal and state aid.
• 3. Verify student files against tax information and/or other appropriate documentation to ensure accuracy through the guidelines set by the Department of Education and the Illinois Student Assistance Commission. Follow‑up with students regarding incomplete files.
• 4. Prepare budgets for students to determine the types of aid and amounts a student is eligible to receive.
• 5. Maintain and update scholarship reference books for student viewing in the Financial Aid Office, Library and TRIO. Refer students to specific scholarships when applicable. Notify various departments of related scholarships. Correspond with various scholarship boards.
• 6. Enter G.I. Bill certification information on Colleague to prevent students from being dropped for non‑payment, identify veterans for reporting purposes of Veterans Coordinator, and track whether payment plan and late fees should be removed from students’ account.
• 7. Work with the Accounting and Cashier’s Offices to track and post G.I. Bill payments. Create student veteran files and process refunds when applicable.
• 8. Provide students’ rights and responsibilities pertaining to student loans by facilitating mandatory information sessions to first‑time borrowers. Emphasize financial responsibility to help reduce default rate. Determine student status of the academic standards of progress for financial aid recipients by calculating current and prospective grade point averages and completion ratio.
• 9. Assist students with extenuating circumstances in the preparation of appeals for reinstatement of financial aid.
• 10. Coordinate Financial Aid Awareness Month along with the Coordinator of Financial Aid. Meet with students to promote financial aid and answer questions regarding eligibility.
• 11. Prepare financial aid articles for the Glacier and create a financial aid newsletter to communicate updates in the office.
• 12. Work closely with Records, Registration, Cashier’s Office as well as faculty to clear up discrepancies with student accounts.
• 13. Provide financial aid information to the community at extension sites and area high schools.
• 14. Present financial aid information to student groups on‑campus and off‑campus.
• 15. Communicate campus wide processes and procedures to prospective and continuing students.
• 16. Serve on the interview committee to hire new employees.
• 17. Assist in training new employees on all aspects of financial aid as well as campus and community resources.
• 18. Remain current on financial aid regulations by attending seminars, reading related printed materials and information on the Internet.
• 19. Use multiple registration and financial aid programs to communicate accurate information on student eligibility. Programs include Colleague and GAPS.
• 20. Review FATR (Financial Aid Transmittal) after FA disbursement and ensure there are no errors with student awards, including Pell, MAP, SEOG, loans, and other funding sources.
• 21. Review refund trials, checking to ensure that FA refunds issued to students are accurate.
• 22. Verify and/or update COD (Common Origination and Disbursement) rejects – student’s citizenship status or other discrepancies with the Department of Education data base.
• 23. Calculate student Pell lifetime eligibility at the end of each semester and ensure…