Human Resources Assistant Job Palos Hills area,Illinois USA,HR/Recruitment

Job Title: Human Resources Assistant

Department: Human Resources

Work Location: Main Campus

Duties: Under minimal supervision, the Human Resources Assistant (Administrative Classified) performs varied general office and supportive administrative duties. The Human Resources Assistant maintains a close and highly responsive relationship of the day-to-day work activities of the managers and other duties as assigned. The Human Resources Assistant works independently with minimal supervision using a considerable amount of judgment to make responsible decisions, completes tasks in a timely manner, and effectively communicates with internal and external stakeholders with a high level of professionalism.

The HR Assistant is dedicated to the learning college concepts by facilitating activities that promote employee engagement, operational efficiency, and institutional compliance.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Greets visitors, ascertains nature of business, and refers visitors to supervisor or appropriate person.

Answers in-person, telephone, and email inquiries, provides information, and routes inquires to appropriate department/individual.

Reads and routes incoming mail. Locates and attaches appropriate file material to correspondence to be answered by other human resources staff members. Prepares outgoing mail.

Composes letters, memoranda, records based on standard procedure, some of which may be confidential in nature.

Assists applicants by providing information about current job postings and in completing the college’s employment application and assists in maintaining applicant tracking system.

Administers and monitors required applicant testing.

Inputs employee personnel and payroll data into the human resources information system and on various vendor sites; verifies data for accuracy.

Coordinates distribution and collection of forms for new hires, reclassifications, and terminations.

Assists in compiling reports or other departmental material per general instruction.

Maintains any number of routine or confidential records and reports, keeps related files, shreds confidential material to be discarded, and files correspondence and other records according to established file classification system.

Prepares payment authorizations and purchase orders; reviews budget to verify sufficient funding exists for purchases.

Processes employment verifications, I-9 verifications, tuition waivers, orders of withholding, subpoenas for records, and other internal and external required documents.

Prepares materials for the human resources section of the monthly report to the Board of Trustees and sends communication of approved human resources decisions to appropriate personnel.

Assists employees with review of personnel files.

Coordinates record retention of all Human Resources files and materials.

Participates in appropriate human resources training sessions and attends various college meetings.

Assists the VPHR and/or other human resources staff members with administrative tasks.

May serve on search teams, college committees, and/or attend job fairs.

Performs related duties as assigned.

Education/

Experience:

High school diploma or general education degree (GED) or high school equivalency required. Associate’s degree or higher preferred. Minimum of three (3) years of experience in human resources, related experience as an administrative assistant, or experience in a customer service environment required.

Please be sure to clearly outline qualifications in your application material.

Qualifications: In addition to the above requirements, the following qualifications are sought:

Ability to work with minimal supervision, exercise good judgment and initiative, and handle…