Bookkeeper​/Accounting Clerk

Position Category: Full-time, Non-Exempt

Department: Finance/Accounting

Reports to: Accounting Budget Managers

Direct Reports: n/a

Work Location: Hybrid

Salary: $47,000 - $50,000 annually

As a premier workforce education, training, and development organization, OAI’s mission is pretty simple: to improve lives. We do that through offering training that leads to safe, meaningful employment while helping companies and communities to thrive.

Our commitment to Diversity, Racial Equity and Inclusion means you will be joining a very diverse and dynamic team of professionals who are enthusiastically dedicated to our mission. Big thinkers, strategists, problem solvers, caring and fun-loving.

OAI is a place that encourages innovative thinking and values flexibility and work-life balance.

Our hard-working team is supportive and collaborative and all share a common desire to help our fellow citizens live better, safer lives. We’re a growing non-profit and we’re looking for people to grow with us!

You’re a self-starting and conscientious person who pays meticulous attention to detail. You have strong organizational skills, technical proficiency, integrity and effective communication to ensure accurate and reliable financial management. If this is you, we need you on our team!

The Bookkeeper is responsible for accurate and timely entry, processing, and maintenance of financial transactions across the organization’s accounting, banking, expense management, grant billing, and funder reporting systems. The Bookkeeper also prepares routine financial reports, assembles documentation for grant billings and reimbursement requests, and works with Accounting Budget Managers and program staff to resolve discrepancies and maintain accurate grant financial records.

Remember when we said at the top that we value work-life balance? That’s legit; OAI’s pay and benefits are generous! Benefits include:

• BCBS medical and dental insurance
• Short- and long-term disability insurance
• Ten paid holidays plus we are closed on Christmas Eve through New Year’s Day
• Hybrid office setting
• Paid time off
• Weekly mental health time off
• Monthly Internet/phone reimbursement
• 401k Plan with match
• Excellent technology and IT support
• Employee Assistance Network

OAI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability or genetics.

• Process Accounts Payable/Accounts Receivable by entering vendor invoices, payments and payment requests into the accounting systems, including vendor, grant, program, account code, amount, and other required information.
• Verify that transactions have appropriate supporting documentation and maintain accurate records of outstanding and collected amounts and approvals before processing.
• Enter required financial information into funder portals, grant management systems, voucher systems, and other external reporting platforms used to submit reimbursement requests and financial reports. Match amounts entered into voucher systems to the organization’s general ledger, accounts receivable, and revenue records and identify discrepancies for correction.
• Enter, review, and/or transfer approved employee expenses, credit card transactions, reimbursements, and related documentation between the expense management and accounting systems.
• Enter approved journal entries and adjustments into the accounting system with appropriate descriptions, coding, and supporting documentation.
• Ensure monthly grant reporting, tracking and expense coding.
• Generate monthly revenue, expenditure, receivable, and other financial reports by grant or funding source for review by Accounting Budget Managers and grant accountants.
• Enter and categorize bank transactions in the accounting system and ensure transactions are matched to appropriate supporting documentation and general ledger accounts.
• Work with program and accounting staff to verify that expenditures are assigned to the appropriate grant, program, funding source, general ledger account, and cost category.
• Support Accounting team with month-end and year-end close by completing assigned transaction entry, reconciliations, account reviews, and corrections.
• Additional Bookkeeping projects and functions as needed.

• Associates Degree in Accounting, Finance or related field. Bachelor’s Degree preferred.
• 2+ years of accounting experience preferred.
• Experience in Accounting with knowledge of federal, state, and county funding.
• Experience with Quick Books and Sage/Intacct preferred.
• Spreadsheet proficiency in Microsoft Excel.
• Proven ability to meet daily, weekly and monthly deadlines.
• Good organizational, time management, interpersonal and communication skills.
• Ability to work independently and as part of a team.