Staff Accountant

Location: Hybrid – Park Ridge, IL

Founded in 2018, Vitae Health Systems is a leading provider of behavioral health, internal medicine, and podiatry services to Skilled Nursing and Assisted Living Facilities across 10+ states. We are a fast-growing, mission-driven organization where accuracy, efficiency, and strong financial processes are essential to our success.

We are seeking a highly organized Staff Accountant to support day-to-day accounting operations across cash management, payables, credit cards, and month-end close. This role is central to ensuring accurate financial records and requires someone who can work effectively in a fast-paced, detail-oriented environment.

The ideal candidate is comfortable working with leaders who have a direct, task-focused communication style and who set clear expectations around accuracy and timeliness.

• Monitor, classify, and reconcile daily cash activity across multiple accounts.
• Prepare and distribute daily cash updates to leadership.
• Upload and match bank transactions; retrieve monthly statements; complete bank reconciliations.
• Record and reconcile credit card transactions, resolve discrepancies, and prepare monthly accruals.

• Load invoices into AP software for approval workflows.
• Assist with invoice auditing, coding accuracy, and vendor issue resolution.
• Prepare monthly AP reconciliations and support the AP month-end process.

• Prepare journal entries for fixed assets, prepaids, intangibles, accrued expenses, and intercompany.
• Complete related reconciliations and support month-end close timelines.
• Perform variance analysis and provide explanations to management.
• Support audit requests and documentation as needed.

• Strong sense of ownership and follow-through.
• Able to communicate clearly when resolving discrepancies or seeking clarification.
• Thrives with structured processes and accuracy-driven work.
• Receptive to feedback and able to adapt quickly.
• Bachelor’s degree in Accounting, Finance, or related field.
• 1–3 years of accounting experience (multi-entity or healthcare preferred).
• Working knowledge of GAAP and month-end close procedures.
• Proficiency with Excel and accounting/AP software.
• Strong attention to detail, organizational skills, and ability to prioritize.
• Comfortable with clear expectations, firm deadlines, and direct communication styles.
• Self-starter with a continuous-improvement mindset.