Administrative Assistant

Summary

The Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the District Office.

Complete an online application at  no later than July 16, 2026.

Reports to:

Director of Human Resources, Assistant Superintendent for Human Resources.

Performance will be evaluated annually by the Director of Human Resources in accordance with District 207's support staff evaluation procedures and aligned to district priorities.

No direct supervisory responsibilities. May provide coordination or direction to interns, vendors, and student media teams as assigned.

• Minimum:
  High school diploma or relevant qualification.
• Prior related office experience preferred.
• Required:
  
  Motivated to learn and develop industry-related skills and certifications continuously.
• Hands‑on experience with office equipment (e.g., phone systems, fax machines, fingerprinting, printers).

• Manage the onboarding employment process of all substitute employees and student teachers.
• Organize substitute handbooks.
• Conduct all employee background checks.
• Maintain, record, and review all substitute certifications and licensures.
• Assist with the recruitment of daily and long‑term substitute teachers.
• Maintain database and process all daily and long‑term substitute onboarding processes, including training and software management.
• Assist with the organization of student teacher assignments.
• Maintain compliance and database management of state, federal and district employee trainings.
• Act as website content manager, reviewing and updating District 207 website pages & sites as needed.
• Assist with planning and executing special events such as organization‑wide meetings, employee recognition events and retirement celebrations.
• Welcome/direct guests to the appropriate office or meeting location.
• Maintain office security by following all safety procedures.
• Perform other clerical duties such as filing, photocopying and faxing.
• Answer phones and emails with accurate information, including school events, registration, free and reduced fee waiver requests and other general questions.
• Process, manage and organize all mail services and deliveries, including maintenance.
• Manage budget of the postage system and invoices for background checks.
• Maintain inventory and order supplies related to office operations.
• Perform other tasks and duties assigned by the Assistant Superintendent of Human Resources as needed.

• High level of integrity and trustworthiness, maintaining confidentiality/privileged information.
• Excellent interpersonal and communication skills, both verbal and written, with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Maintains punctual and regular attendance.
• Strong work ethic with the ability to provide consistent, high‑quality work with attention to efficiency and accuracy.
• Excellent organizational skills and attention to detail.
• Ability to handle multiple tasks promptly and meet deadlines.
• Intermediate computer skills including Google Workspace, Microsoft Office Suite, social media platforms, and job recruiting sites.
• Proficient with or the ability to quickly learn payroll management, human resource information systems (HRIS), and similar computer applications.
• Other skills and qualifications the Board and Administration may establish.

• Work Environment:
  Primarily in an office setting within a school, involving frequent interaction with students, staff, parents, and the public. The environment may be busy and dynamic, requiring multitasking and efficient handling of interruptions.
• Physical Requirements:
  
  Frequent sitting with occasional standing, walking, bending, and reaching. May lift and carry up to 20‑25 pounds, such as office supplies or materials. Regular use of computers, telephones, and other office equipment. Regular exposure to video display terminals.
• Professional Commitment:
  Requires professionalism, discretion, and the ability to handle sensitive information with confidentiality.…