Procurement and Administrative Coordinator

Park Ridge, IL | Full Time | Hybrid Working Style After Training

Our client's well-established, award-winning interior design firm, which creates inspiring environments for residential communities throughout the Eastern United States, is growing and seeking a pivotal Procurement and Administrative Coordinator. As the Procurement and Administrative Coordinator, you'll play a vital role in supporting procurement and office operations while working alongside a collaborative, creative team.

If you're proactive, resourceful, and enjoy being the person everyone can count on, we'd love to hear from you.

• Request quotes and place orders for furnishings, materials, and project-related products
• Track purchase orders, lead times, shipping schedules, and deliveries to ensure projects remain on schedule
• Expedite orders and proactively resolve shipping or vendor issues
• Build and maintain strong relationships with vendors and suppliers
• Maintain accurate procurement records and purchasing documentation
• Serve as a professional point of contact for clients, vendors, and suppliers
• Provide updates regarding orders, deliveries, and project timelines
• Coordinate follow-ups and help ensure a seamless client experience

• 4+ years of experience in office administration, procurement, operations, or accounting support
• Experience with in interior design, architecture, construction, furniture, or a related industry is preferred
• Proficiency in Microsoft Office and/or Google Workspace
• Strong organizational and multitasking skills with excellent attention to detail
• Experience with purchasing, order management, and vendor coordination
• Ability to work independently while supporting a collaborative team
• Positive, proactive, and solution-oriented mindset