Accounts Payable

Maine Township High School District 207 announces a support staff vacancy for an Accounts Payable position beginning July 1, 2026.

The Accounts Payable Clerk performs administrative and financial duties that ensure the efficient, accurate, and timely processing of district wide accounts payable transactions. This role supports three high schools and the District Office and is responsible for processing vendor invoices, payment requests, procurement card activity, and maintaining both electronic and paper financial records.

• Director of Fiscal Services

Performance will be evaluated annually by the Director of Fiscal Services in accordance with District 207's support staff evaluation procedures and aligned to district priorities.

• High school diploma or equivalent.
• Experience in accounts payable, bookkeeping, or financial recordkeeping.
• Demonstrated experience with office and financial systems.

• Associate's or bachelor's degree in accounting, business, or related field.
• Experience in a public school district or public organization.

• Hands‑on experience with standard office equipment (e.g., phones, printers, scanners, fax).
• Evidence of competence in accounting and financial procedures.
• Motivation to learn and pursue relevant certifications or training.

• Demonstrate integrity, professionalism, and confidentiality in all financial and administrative activities.
• Exhibit accuracy, accountability, and dependability in completing all assigned duties.
• Provide exceptional customer service through courteous and timely communication with vendors, staff, and administrators.
• Maintain a solutions‑focused and collaborative approach to resolving issues and improving processes.
• Demonstrate flexibility and adaptability in managing workload fluctuations and meeting fiscal deadlines.
• Model organizational efficiency, maintaining accurate records and ensuring timely completion of all tasks.
• Participate in continuous professional learning to stay current on accounting practices, district systems, and technology tools.
• Represent the Business Office and District 207 with professionalism, discretion, and responsiveness in all interactions.

It is expected that the candidate will present a record of successful experiences that indicate a record of outstanding leadership and performance in the following responsibilities:
The Accounts Payable Clerk is responsible for supporting accurate and compliant district operations, including:

• Responsible for all aspects of district‑wide accounts payable processing.
• Review, verify, and enter vendor invoices and Requests for Payment.
• Track and monitor invoice status and documentation.
• Ensure payments align with Board policy, budgetary constraints, and the district's chart of accounts.
• Research, resolve, and follow up on invoice discrepancies and vendor account issues.
• Balance and reconcile monthly Accounts Payable transactions.
• Prepare monthly Board of Education Accounts Payable reports.

• Reconcile and verify District Procurement Cards.
• Follow up with staff regarding missing documentation, discrepancies, or questions.
• Ensure compliance with district procedures and timelines.

• Work with Adult Learning Program staff to manage travel software and reimbursement processes.

• Respond to inquiries from staff or vendors regarding payments and documentation.
• Maintain positive, professional communication, even when interactions may require tact or discretion.

• Maintain organized electronic and paper records in accordance with state and district retention schedules.
• Ensure accuracy and confidentiality in all financial documentation and transactions.

• Report developments, issues, or concerns that require attention from the Director of Fiscal Services.
• Perform other duties as assigned by the Director of Fiscal Services or the Assistant Superintendent for Business.

• Integrity &…