Associations Coordinator

Knowledge and Skills

• 1-3 years of experience in association management position
• Degree in association management, business communications or marketing
• Strong organizational and communication skills
• Conceptual thinker and problem solver
• Experience in meeting registration, associations management, and customer relationship management software systems preferred

• Manage annual association planning and budgeting in conjunction with the boards of directors
• Manage new board member onboarding programs
• Understand marketplace and trends to keep the association relevant to current and potential members
• Manage committees in achieving annual goals
• Track year to date monthly budgeting and communication with boards

• Establish rapport and build trust with Boards through regular meetings and communications
• Onboard and communicate with new members
• Assist with new member application programs
• Supervise membership requests
• Assist with dues collection as necessary

Manage the details of event planning to create meaningful conferences or meetings for the membership.

• Must be able to attend local and evening events in the Chicagoland Area.
• Must be able to occasionally lift and carry event materials weighing up to 20 lbs.
• Manage logistics for meetings, including registration, speakers, badges and meeting materials
• Supervise meeting site selection, hotel contracting, food & beverage and AV services
• Maintain association meeting RFPs for contracting purposes
• Manage selection of association giveaways
• Prepare and organize materials for meeting brochures, PowerPoint presentations and conference materials
• Manage program approval process for continuing education programming
• Supervise distribution of member CE instructions and certificates

• Manage member communication including newsletters, e-blasts
• Oversee website content to ensure postings are relevant and timely
• Create networking engagement between members to provide value

• Manage resource allocation in conjunction with director
• Manage intern program – revise job description
• Contribute to overall departmental optimization and growth

• Displays professional work standards and attitude
• Represents the company in a positive, professional manner during client interaction
• Meet expectations of department profitability
• Follows company policies
• Cooperation