Senior Associate, Fleet

Job Overview

Senior Associate, Fleet – We are seeking an experienced, detail‑oriented, and self‑motivated Fleet Associate to support and manage our fleet operations and construction equipment across Arizona and New Mexico. This role is responsible for the day‑to‑day oversight and lifecycle management of company‑owned vehicles and construction equipment, including trucks, trailers, and self‑performance tools. The Fleet Associate will play a critical role in ensuring fleet and equipment reliability, safety, compliance, and cost efficiency.

• Manage preventive maintenance programs for Arizona and New Mexico fleet assets, ensuring adherence to manufacturer guidelines, company standards, and regulatory requirements.
• Coordinate and schedule all vehicle and equipment maintenance, inspections, repairs, and recalls; minimize downtime through proactive planning and communication.
• Serve as the primary point of contact for drivers and field teams regarding fleet‑related needs, troubleshooting issues and providing timely support.
• Assist with Fleetio software and provide user guidance to drivers.
• Provide training and ongoing support to drivers on fleet processes, software usage, and company policies.
• Manage assignment and tracking of loaner vehicles and equipment to ensure continuity of operations during repairs or maintenance events.
• Oversee the utilization, tracking, and condition of specialized equipment and vehicles, including dump trucks, fuel trucks, forklifts, trailers, and welding equipment.
• Maintain accurate equipment records in Tool Watch, ensuring proper allocation, usage tracking, and job cost recovery through rental or internal chargebacks.
• Partner with external vendors and service providers to obtain quotes, schedule services, and ensure quality and cost‑effective repairs.
• Monitor fleet performance metrics, identify trends, and recommend improvements to optimize efficiency, reduce costs, and extend asset lifespan.
• Ensure compliance with all applicable safety standards, DOT regulations, and company policies across Arizona and New Mexico operations.
• Assist with vehicle onboarding and offboarding processes, including inspections, documentation, and coordination of titles, registrations, and disposals.

• Demonstrates a sense of urgency in completing tasks.
• Inspires others to value attention to detail and elevates company quality standards.
• Evaluates the quality of work on all team deliverables.
• Evaluates multiple perspectives and considers outcomes before acting.

• Demonstrates humility in their words and actions.
• Provides feedback to manager and above.
• Takes initiative to seek areas for personal improvement and is coachable and receptive to feedback.
• Adjusts team member responsibilities/roles to maximize results and positions the team for success.
• Sets the example for managing with empathy and encourages empathy in team interactions.
• Works well with differing points of view and personality types.
• Advocates for their team members and uses influence to help others be successful.

• Fosters growth opportunities for their team/department.
• Maintains a "student of the business" approach throughout their career.
• Exemplifies courageous leadership by taking ownership and advocating for new ideas and approaches.
• Challenges the status quo and brings meaningful change to the organization.
• Identifies needs and opportunities for new tools and technologies.
• Takes responsibility for their own actions and their unit's actions.
• Conducts gap analysis and identifies root causes to prevent future problems.
• Shares lessons learned across teams.
• Perseveres despite challenges and inspires others to do the same.

• Builds strong bonds beyond projects that become business partnerships.
• Creates opportunities for internal networking and connections between key team members.
• Ensures direct reports maintain healthy boundaries.
• Acts as a trusted advisor to clients, especially during difficult projects.
• Advises clients on metrics to advance their business.

• Identifies ways for the team to contribute to community outreach and leads participation.
• Recognizes environmental impacts and…