Senior Workplace Services Coordinator

Who We Are

Hively’s mission is to build meaningful connections with families and communities, ensuring access to resources every child in Alameda County needs to thrive. Our vision is to transform the lives of children and families to benefit all communities and ensure a promising future for generations to come. We believe that through subsidized child care, mental health support, and community services centered in families of all types and backgrounds, we can profoundly impact the communities we serve.

If this resonates with you, we invite you to apply to join our team.

Our Team at Hively is a passionate and diverse group of individuals from a wide range of different lived experiences, backgrounds and professional expertise. We strive every day to create an environment for families and staff that is inclusive and welcoming of different experiences and perspectives. We prioritize learning, listening, and growing together and to foster a culture of respect.

Reporting to the Sr. Manager, Workplace Services, the Sr. Workplace Services Coordinator plays a key role in creating safe, functional, and welcoming environments for Hively employees, families, and community partners. This hands‑on position is responsible for the day‑to‑day operation, maintenance, and improvement of Hively's office locations throughout Alameda County. If you enjoy solving problems, building and fixing things, coordinating projects, and making spaces better for others, this is the role for you.

This is a highly cross‑functional position that partners with staff across the organization while supporting Hively's five office locations in Pleasanton, Livermore, Oakland, San Leandro, and Fremont. Travel between office locations is a regular part of this role.

• Coordinate workplace operations and facilities projects across Hively's office locations, including maintenance, repairs, office improvements, furniture installations, office moves, and preventative maintenance.
• Oversee the office snack, beverage, and office supply inventory, maintaining budgets and vendor relationships.
• Assist with onboarding new hires through office tours, desk setup, access passes, and workplace orientation materials.
• Source, purchase, assemble, configure, and maintain workplace furniture across all sites, ensuring ergonomic standards and functional layout design.
• Lead small workplace and facilities projects and vendor engagements while partnering with internal teams, contractors, property managers, and service providers to ensure successful execution.
• Anticipate facilities issues, operational risks, and project blockers, proactively developing practical solutions to minimize disruption to staff and business operations.
• Respond to workplace service requests by troubleshooting and resolving issues involving furniture, lighting, doors, locks, appliances, office equipment, and other building‑related infrastructure.
• Perform routine workplace inspections to identify maintenance needs, safety concerns, and opportunities to improve the employee experience.
• Assist with basic workplace technology support, including workstation setup, monitor installations, conference room technology, printers, and other office devices.
• Maintain inventory of workplace furniture, maintenance supplies, tools, equipment, and technology assets.
• Support employee meetings, events, trainings, and community events through room setup, logistics, and on‑site operational support.
• Partner with the Sr. Workplace Services Manager to ensure compliance with safety regulations, emergency preparedness procedures, and organizational standards.
• Build collaborative relationships across departments while providing exceptional service to employees, visitors, vendors, and community partners.
• Foster a workplace culture that is welcoming, inclusive, safe, and aligned with Hively's values.
• Perform other duties as assigned.

• 5+ years of experience in facilities management, workplace services, commercial property operations, building maintenance, or a related field.
• Demonstrated ability to independently manage multiple priorities while balancing competing…