Maintenance Superintendent, Loring House

Role Overview

We are seeking an experienced, highly skilled, results‑driven Maintenance Superintendent to lead the maintenance operations at Loring House in Portland, ME. The role requires a hands‑on team player with a proven track record in apartment community maintenance, operational excellence, and a genuine commitment to residents’ experience.

• Medical, dental & vision insurance
• Company matched 401(K)
• Paid time off – vacation, sick, floating holidays
• 12 additional paid holidays
• Tuition reimbursement
• Pet Plan pet insurance
• Employee Assistance Program
• Long‑term & short‑term disability insurance
• And more

• Fully accountable for daily physical operations, ensuring safety, appearance, and financial goals.
• Manage inventory of ready apartments to support marketing and leasing, schedule and supervise staff and contractors, and inspect completed make‑ready apartments for move‑in.
• Provide emergency on‑call, night, and weekend coverage; may need to drive a company vehicle.
• Lead a team of maintenance professionals alongside the Property Manager.
• Maintain the property’s physical appearance, condition, cleanliness, and curb appeal.
• Assist with resident retention initiatives and property‑issued communications.
• Preserve confidentiality for residents, applicants, employees, and the company.
• Report on‑call duties to provide 24‑hour/7‑day emergency maintenance service.
• Lead maintenance staff and workflow processes; delegate work orders.
• Oversee physical plant, report regularly to the Property Manager, and inspect for maintenance needs.
• Document capital improvement needs, develop scopes of work, solicit bids, and provide bid packages.
• Oversee vendor communication throughout projects or seasonal contracts.
• Order and maintain inventory levels of parts and supplies; keep the shop organized.
• Maintain Capital Inventory Control Log.
• Consistently maintain overall attractiveness of the property.
• Conduct inspections to ensure apartments, building systems, common areas, and grounds meet standards.
• Assign, handle, complete, and document service requests/work orders.
• Assist with moving appliances, abandoned furniture, and unloading supplies.
• Correct unsafe conditions immediately and practice safety first.
• Maintain accurate records, scheduling inspections, preventive maintenance, and work‑in‑progress.
• Maintain Property Inspection Control Log, Winter Weather Log, and Light Log.
• Communicate, prepare, and schedule apartments for occupancy within 3‑5 days of vacancy.
• Trash out and clean up debris, paint, floor, and complete make‑ready punch list.
• Inspect and report additional maintenance needs discovered during a make‑ready cycle.
• Ensure ready apartments are inspected daily and inform leasing of unit status.
• Perform other duties assigned by management.

• Excellent interpersonal and verbal communication skills
• Independent, self‑motivated, and initiative‑driven
• Thrives under pressure, emergency, and time‑sensitive situations
• Can multitask and prioritize efficiently
• Assumes responsibility and accountability
• Honest, trustworthy, and displays integrity
• Professional appearance and demeanor
• Adaptable and responsive to change
• Creative problem‑solving and troubleshooting
• Organized and detail‑oriented

• 5+ years of related experience
• Apartment community experience required
• Proficiency in drywall, lock change, light electrical, carpentry, flooring, and plumbing
• HVAC Type I and Type II certification
• Knowledge of third‑party government inspection protocols (e.g., REAC, State Finance Agency)
• Experience leading a team

• Multilingual a plus
• Own hand and power tools
• Valid driver’s license with clean driving record
• Successful background check and drug screening

Vesta is an Equal Opportunity/Affirmative Action Employer. Vesta has an ongoing commitment to a diverse workplace free of discrimination and harassment. Vesta recruits, hires, trains, and promotes individuals in all job titles without regard to any protected characteristic, including but not limited to race, color, creed, religion, ancestry, sexual orientation, genetic information, national origin, age, sex, physical or mental disability, being a disabled veteran, veteran of the Vietnam era, or any other eligible veteran, or any other protected category under any state or Federal laws.

At Vesta, we are committed to a fair and equitable workplace.