Maintenance Planner & Scheduler II; Coordinator II - CPPW

The Position

Job Appointment:
Regular, full-time.

Work Schedule:

Monday – Friday, 7:00 am- 3:30 pm.

Work Location:

In-person work is to be conducted at 3315 NW 26th Avenue, Portland, OR 97210.

Benefits:
Please check our benefit tab for an overview of benefits for this position.

Union Representation:
City of Portland Professional Workers (CPPW). To view this labor agreement, please .

Language Pay Premium Eligible:
This position is eligible for Language Pay Differential for qualifying employees.

Application Material:
Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a cover letter and resume.

Note:

Do not include your age, date of birth, or the dates you attended or graduated from school. Only provide this information if it is specifically requested to meet job requirements or to follow federal, state, or local laws or rules.

The Bureau of Fleet and Facilities is recruiting professionals who are interested in a Maintenance Planner & Scheduler II position. This position works in the Bureau’s Operations and Maintenance Group to support programs through asset management practices including asset creation, maintenance management strategy, and optimization.

The Maintenance Planner & Scheduler II is responsible for the efficient execution of maintenance, installation, and repair work processes to ensure that facilities assets are properly accounted for and maintained. The position plans and schedules work processes and materials, primarily using a computerized maintenance management system (CMMS) for City-owned buildings and facilities to improve efficiency, quality, and productivity in work. The position develops efficient work control plans for various trades, including Facility Maintenance Technicians, Facility Maintenance Specialists, Facility Workers, Control Technicians, contractors, or other trade resources.

The position is responsible for monitoring the effectiveness of the preventative maintenance program and adjusting plans to ensure best management practices are followed.

The Maintenance Planner & Scheduler II will work within the Facility Operations and Maintenance group which manages City-owned assets utilized by the City’s primary bureaus, inventory management, and technical/administrative support teams. The position will be well-supported by leadership and peers dedicated to providing exceptional customer service in support of the City’s Core Values.

The Maintenance Planner & Scheduler II is essential, and the position will be required to respond during emergency events.

• Plan and document preventive, predictive, and reactive maintenance procedures per guidelines of the equipment manufacturer for Facilities assets to ensure they meet the desired level of service.
• Create and maintain assets in CMMS for new project installations, decommissioning, or existing assets not previously inventoried.
• Plan and coordinate directing in-house labor and external contractors to perform work and accomplish established milestones.
• Analyze and continually review existing maintenance program strategies related to Facilities assets.
• Identify areas of concern and develop recommendations for improved efficiency, risk-mitigating solutions, and process improvement.
• Organize instrumentation and automation field troubleshooting and diagnostics that lead to failure root cause assessment and asset systems improvement.
• Provide coverage for Facilities Maintenance Dispatchers on an as-needed basis.
• Rotate through after‑hours on‑call duty responsibilities as needed.

Troy Lynn Craft, Senior Recruiter
Bureau of Human Resources
troylynn.craft

• Experience using Microsoft Office and computerized maintenance management systems for asset tracking and work order scheduling.
• Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines.
• Knowledge of planning, organizing, and scheduling maintenance related to facilities maintenance and operations work including basic knowledge of principles and equipment.
• Ability to coordinate work…