Facilities Supervisor

Job Details

Location:

Multnomah County - N/A, OR 97206

Position Type:
Full Time

Job Category:
Operations

Rate of Pay: $59,740.00 Annually

Shift: M-F 8:00-4:30, Occasional after‑hours and weekend support required

• 11 Paid Holidays
• 5 Additional Paid Days: 3 Self‑Care, 1 Birthday, 1 Personal Holiday
• Generous PTO policy and Sabbatical
• Employer Paid Medical, Life Insurance, Short Term Disability and Employee Assistance Program
• Voluntary Dental, Vision, FSA, Long Term Disability, Critical Illness, Accident Coverage, Hospital Indemnity and Pet Insurance
• 5% Retirement Match with no waiting period
• Annual bonus program
• Annual professional development allotment
• Mileage reimbursement at federal rate for work related travel
• Inclusive workplace culture
• Bilingual wage differential

This full‑time Facilities Supervisor oversees the safety, functionality, and operational efficiency of the organization’s housing and office sites. The role exercises independent judgment in managing site logistics, assessing operational needs, coordinating vendor relationships, and ensuring compliance with applicable regulations. The Facilities Supervisor plays a key role in maintaining safe, functional, and well‑supported environments across all properties through proactive planning, operational oversight, and effective resource coordination.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Exercise independent operational judgment to oversee and improve facilities and operational systems across the organization, assess and resolve complex maintenance and safety issues, coordinate vendors and resources, and ensure consistent, compliant operations, escalating high‑impact or time‑sensitive matters to senior leadership as needed.
• Manage recruiting, onboarding, training, development, retention, and performance management of assigned department staff, fostering a positive and productive work environment.
• Oversee and administer the organization’s work‑order system, including evaluating, prioritizing, and tracking maintenance requests to ensure timely and standards‑aligned resolution.
• Assess maintenance needs and determine appropriate courses of action, including coordination with third‑party vendors.
• Perform limited minor repairs as needed (fixture replacement, light plumbing, etc.), while primarily managing and coordinating external contractors for complex maintenance and repair work.
• Conduct and document routine safety and compliance inspections across all housing and office locations, ensuring adherence to local, state, and federal regulations.
• Develop and implement seasonal preparedness plans, including winterization and severe weather protocols, for all facilities.
• Participate in organizational safety committee, conduct regular site safety inspections, and implement improvements as needed.
• Maintain inventory of housing supplies and maintenance supplies, including purchasing, distributing and tracking usage, while adhering to operational budget.
• Administer the organization’s vehicle program, including preventive maintenance scheduling, registration and usage compliance, and oversight of vendor contracts.
• Negotiate and manage vendor relationships for facility services such as pest control, janitorial, and landscaping, ensuring service‑level expectations are met and issues are addressed proactively.
• Project manage the opening and closing of residential sites, including coordination of furniture and supply delivery, repair completion, vendor scheduling (moving companies, junk removal, cleaning crews), and property readiness assessments.
• Interpret and apply lease agreements and site‑specific operational requirements, serving as a liaison with property managers or landlords as needed.
• Oversee the setup and closure of utility accounts and serve as the primary point of contact for service issues or disruptions.
• Respond to urgent operational or maintenance issues, including adjusting work schedules or providing coverage outside of regular business hours as needed.
• Provide recommendations to leadership to improve facility operations, cost…