Vendor Management Senior Specialist

Description

Job Title: Vendor Management Senior Specialist

The Senior Specialist, Vendor Management manages the end-to-end lifecycle of third‑party vendors supporting facility operations, building systems, and maintenance services. This includes procurement, onboarding, contract administration, budget oversight, invoice reconciliation, and performance management for vendors providing services such as preventive and corrective maintenance, building infrastructure support, and facility‑related operations.

This role partners with internal stakeholders to identify facility and maintenance service needs, lead sourcing and contract negotiations, ensure compliance with safety and regulatory requirements, and drive cost savings, service reliability, and operational efficiency across distribution center and building environments.

• Manage the full vendor lifecycle, including contract negotiation, execution, renewal, and termination for cause.
• Oversee vendor onboarding and due diligence processes to ensure compliance with company standards and policies.
• Manage an annual vendor services budget, including forecasting, monitoring spend, and controlling costs.
• Ensure accurate billing, invoice reconciliation, and timely vendor disbursements in collaboration with Finance.
• Collaborate cross‑functionally with internal stakeholders to align vendor services with operational goals and project needs.
• Identify operational needs requiring new or expanded service contracts and lead the development of associated contract requirements and procurement activities.
• Oversee contracted ongoing operational support services to ensure service quality and regulatory compliance.
• Maintain comprehensive records of vendor agreements, service history, performance metrics, and compliance documentation.
• Develop scopes of work, solicit bids, and manage service contracts for ongoing operational needs, including facilities and maintenance services.
• Maintain strong vendor relationships and serve as the primary point of contact for contract and service‑related matters.
• Identify opportunities for cost savings, service improvements, and operational efficiencies.