Facilities Specialist

Work with local site facilities operations team on daily activities to ensure an efficient, functional, safe, clean, and sanitized workplace.

• Oversee vendors & contractors to maintain buildings, grounds, & operations
• Move furniture and equipment as needed
• Inspect buildings and grounds daily to identify safety issues, repair issues, & maintenance needed
• Coordinates maintenance activities with Regional Facility Managers (RFMs) and local contractors
• Responsible for maintaining site environmental, health, & safety (EHS) regulations compliance
• Responsible for maintaining fire & life safety systems compliance
• Responsible for compliance with company security policies (site physical security & IT cybersecurity)
• Site business administration duties include submitting vendor and contractor invoices for payment
• Maintain good working relationships with site leadership
• Guaranteed minimum 40 hours per week
• On call position. May need to work over 40 hours on occasion, as needed. Required to respond to after hours emergencies, planned critical maintenance, or special events (overtime eligible).
• Maintain composure in challenging situations
• Assist other departments to fulfill site needs
• Ability & aptitude to use hand tools & power tools if required

• Minimum 6 months Facilities/Maintenance experience required
• Minimum high school diploma or GED equivalent
• Must be able to work 9AM-5:30PM Monday-Friday or when facilities is needed onsite
• Proficiency with computers & Microsoft Office applications as this role requires communication and reporting via emails, messaging applications, work order ticketing systems, writing incident reports, etc.
• Ability to read and follow verbal and written instructions
• Basic understanding of engineered building systems – HVAC, CRAC units, electrical distribution systems, standby diesel generator systems, UPS systems, fire alarm systems, fire sprinkler systems, security alarms, badge access systems, CCTV systems, digital media/digital signage systems.
• Basic understanding of space planning, furniture systems, IT networking systems, janitorial services, groundskeeping, vendor contract management, construction processes, and EPA regulations.
• Candidate will work closely with assigned Regional Facility Manager (RFM) and Corporate Physical Security Manager to ensure safety and security of employees and corporate assets.
• Ability to read, understand, and follow all Standard Operating Procedures (SOPs) regarding corporate security policies and environmental, health, & safety (EHS) policies.
• Good critical thinking skills
• Good interpersonal skills (situational awareness/personal awareness)
• Ability to stay calm, focused, & goal-driven in a hectic environment
• Able to clear extensive background check